Real Estate Front Desk & Office Admin Coordinator

Baird & Warner; Chicago (IL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

VTO

Job summary

Baird & Warner in Chicago is seeking a dynamic Front Desk Administrative Assistant to join our Lincoln Park East office at 1950 N Sedgwick Street. You will be part of a professional team that keeps daily operations running smoothly and creates a welcoming first impression for clients and agents.

The ideal candidate is customer-focused, detail-oriented, proficient with Google Workspace and Microsoft Office, and able to multitask in a fast-paced real estate environment.

Qualifications

• High school diploma or equivalent required.
• Real estate knowledge is a plus.

Responsibilities

• Greet visitors and answer calls, routing questions to the right departments.
• Manage front desk email inbox and triage inquiries for internal and external customers.
• Schedule meetings and prepare conference rooms.
• Create and manage MLS listings and related documents for agents.
• Oversee mail and package handling.
• Open/close office per procedures as/when needed.
• Order and restock office supplies and inventory.
• Process photos for agents and marketing materials.
• Collaborate with Marketing on signage, billing, and data collection.
• Travel to other Chicagoland offices as needed.
• Support accounts receivable with receipts and payments.

Skills

Communication skills

Multi-tasking

Organizational skills

Google Workspace

Microsoft Office

Professional appearance

Proactive

Independence

Teamwork

Adaptability

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

Baird & Warner in Chicago is seeking a dynamic Front Desk Administrative Assistant to join our Lincoln Park East office at 1950 N Sedgwick Street. You will be part of a professional team that keeps daily operations running smoothly and creates a welcoming first impression for clients and agents.

The ideal candidate is customer-focused, detail-oriented, proficient with Google Workspace and Microsoft Office, and able to multitask in a fast-paced real estate environment.