Real Estate Office Administrator

Onni Group of Companies; Chicago (IL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health Saving Account

Flexible Saving Account

Employee Assistance Program

Annual Education Allowance

Generous Referral Program

Team-building events

Discounted hotel stays

Job summary

Onni Group of Companies seeks an organized Real Estate Office Administrator for our Chicago corporate office to manage front desk, mail, and general administrative tasks for asset management and development teams.

You will handle high-volume calls, mail duties, courier coordination, and maintain office facilities. Proficiency in Microsoft Office, strong time management, and teamwork are essential in a fast-paced environment.

Qualifications

• Experience as receptionist with high call volume preferred.
• Strong time management and multitasking abilities.
• Good problem solving and quick learning aptitude.
• Self-starter who works well in a team and independently.
• Proficiency in Microsoft Office suite including Word and Excel.

Responsibilities

• Provide full-time switchboard reception handling high call volumes.
• Operate phone system and manage user changes and greetings.
• Open, stamp, sort, and distribute mail promptly.
• Ensure daily outgoing mail with adequate postage.
• Monitor courier requests and arrange pickups/drop-offs.
• Send/receive mail via courier and maintain mail room.
• Prepare labels, letters, files, and correspondence as needed.
• Photocopy, bind, or fax documents as required.
• Maintain coffee bar and kitchen area; keep it tidy.
• Stock photocopiers with paper and monitor toners.
• Keep meeting rooms and common areas tidy at all times.
• Process and review invoices; issue POs as required.
• Manage supply areas and organize workspace.
• Log tasks in ticketing system and relay notes.
• Assist with events, holidays parties, and travel tasks.

Skills

High call volume experience

Time management

Multitasking

Problem solving

Fast learner

Self-starter

Teamwork

Tools

Microsoft Office

Word

Excel

Job description

Job Description

The Real Estate Office Administrator is responsible for administrative functions for the Onni Chicago corporate office, asset management, and development/construction teams. The Real Estate Office Administrator will manage front desk operations, administrative tasks, and respond to inquiries via phone and e-mail.

• Competitive pay
• Health Saving Account, Flexible Saving Account, Employee Assistance Program
• Generous Referral Program
• Fun and collaborative company culture with lots of team-building events
• Discounted hotel stays in multiple locations through our Hospitality brand.

Job Description

The Real Estate Office Administrator is responsible for administrative functions for the Onni Chicago corporate office, asset management, and development/construction teams. The Real Estate Office Administrator will manage front desk operations, administrative tasks, and respond to inquiries via phone and e-mail.

Perks & Benefits

• Competitive pay
• Health Saving Account, Flexible Saving Account, Employee Assistance Program
• Annual Education Allowance
• Generous Referral Program
• Fun and collaborative company culture with lots of team-building events
• Discounted hotel stays in multiple locations through our Hospitality brand.

What Will You do?

• Provide full-time switchboard reception dealing with high call volumes
• Operate phone system efficiently including adding or deleting users, change greetings, etc.
• Open, stamp, sort, and distribute all incoming mail to recipients in a timely manner
• Ensure all outgoing mail is sent out daily with sufficient postage
• Monitor courier request forms and arrange for courier pick up/drop off
• Send and receive incoming/outcoming mail via courier
• Maintain the mail room and office supplies
• Prepare labels, letters, file folders, or any other correspondence as required
• Photocopy, bind, or fax documents as required
• Ensure coffee bar and kitchen area is functional and tidy
• Ensure photocopiers are stocked with paper throughout the day and monitor toners
• Ensure meeting rooms, boardrooms, lobby, hallway, and lunchroom are tidy at all times
• Issue PO and review invoices
• Ensure supply areas are organized
• Monitor ticketing system, execute tasks as assigned and log internal/external notes
• Assist office coordinators as needed with miscellaneous tasks related to events, company holiday parties, and travel.
• Perform all other receptionist and other office duties as required

What You Bring

• Experience as receptionist with high call volume preferred
• Strong time management skills
• Ability to multi-task
• Problem solving skills
• High learning aptitude and interest in all areas of real estate
• Self-starter
• Works well in team and individual based environment
• Proficient in Microsoft Office, Word, & Excel

Salary Range

$26.44 - $31.25 per hour depending on experience

About The Company

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.