Real Estate Office & Admin Coordinator

Onni Contracting (Chicago) Inc; Chicago (IL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Competitive pay

Health Savings Account

Flexible Saving Account

Employee Assistance Program

Annual Education Allowance

Generous Referral Program

Team-building events

Discounted hotel stays

Job summary

Onni Chicago is seeking a Real Estate Office Administrator to support the corporate office, asset management, and development/construction teams. You will manage front desk operations, handle inquiries by phone and email, and perform general administrative tasks to keep the office running smoothly.

This full-time role requires strong organizational skills, the ability to multi-task in a fast-paced real estate environment, and proficiency with Microsoft Office.

Qualifications

• Experience as receptionist with high call volume.
• Strong time management skills.
• Ability to multi-task in a busy setting.
• Problem solving skills.
• High learning aptitude and interest in real estate.
• Self-starter who works well in a team and individually.

Responsibilities

• Provide full-time switchboard reception handling high call volumes.
• Operate phone system, manage users and greetings.
• Open, stamp, sort and distribute mail promptly.
• Ensure outgoing mail is sent daily with postage.
• Monitor courier requests and arrange pick-up/drop-off.
• Maintain mail room and office supplies.
• Prepare labels, letters, files, and documents as required.
• Photocopy, bind, or fax documents as needed.
• Keep coffee bar/kitchen area functional and tidy.
• Ensure meeting spaces are tidy at all times.
• Process purchase orders and review invoices.
• Support office coordinators with events and travel.

Skills

Receptionist experience

Time management

Multitasking

Problem solving

Learning aptitude

Teamwork

MS Office

Excel

Word

Tools

Microsoft Office

Excel

Word

Job description

Onni Chicago is seeking a Real Estate Office Administrator to support the corporate office, asset management, and development/construction teams. You will manage front desk operations, handle inquiries by phone and email, and perform general administrative tasks to keep the office running smoothly.

This full-time role requires strong organizational skills, the ability to multi-task in a fast-paced real estate environment, and proficiency with Microsoft Office.