Legal Secretary

Jobot; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive base salary

Competitive bonus package

Comprehensive benefits package

Job summary

Jobot in New York, NY seeks an experienced Legal Secretary to join our real estate law practice. You will provide comprehensive secretarial support to the legal team, ensuring smooth office operations and efficient case management.

Role covers real estate, commercial, and residential work. We offer a full-time, permanent position with a competitive salary and a strong benefits package.

Qualifications

• Minimum 5 years as a Legal Secretary in real estate, commercial, or residential sectors.
• Proficient in MS Office and legal research software.
• Excellent organizational skills with ability to prioritize under pressure.
• Excellent verbal and written communication skills.
• Strong attention to detail and high accuracy.
• Discretion handling confidential information.
• Understanding of legal language and document prep.
• Independent and team-oriented approach.
• Diploma in Legal Secretarial Studies or related field preferred.

Responsibilities

• Provide full secretarial support: meetings, diaries, correspondence.
• Prepare, edit, and format legal documents and court forms.
• Manage and organize case files and documentation.
• Conduct legal research as directed by attorneys.
• Communicate with clients, colleagues, and court officials.
• Assist in preparation of legal arguments, applications, and motions.
• Manage client billing: invoices and statements.
• Maintain confidentiality and discretion in all tasks.
• Support regulatory compliance within the team.

Skills

Organizational skills

Verbal and written communication

Discretion with confidential info

Independent and team work

Ability to manage calendars

Education

Diploma in Legal Secretarial Studies or related field

Tools

Microsoft Office Suite

Legal research software

Job description

Salary: $70,000 - $90,000 per year

Midsize real estate firm in NYC!

This Jobot Job is hosted by: Mallory Schreiner

A bit about us:

Based in Manhattan we are an award-winning Lawfirm specializing in Real Estate Law across New York and the USA.

Why join us?

• Competitive Base Salary!


• Competitive Bonus Package!


• The Most Comprehensive Benefits Package in the USA!

Job Details

We are seeking an experienced and dynamic Legal Secretary to join our esteemed legal team. This is a full-time, permanent position that offers a challenging and rewarding work environment for individuals passionate about law, particularly in the areas of real estate, commercial, and residential sectors. The successful candidate will provide comprehensive secretarial and administrative support to our legal team, ensuring the smooth running of the office and effective case management.

Responsibilities

• 1. Provide full secretarial support to the legal team including arranging meetings, managing diaries, and handling correspondence.


• 2. Prepare, edit, and format legal documents and correspondence such as court forms and statements.


• 3. Manage and organize case files and documentation, ensuring all relevant information is easily accessible and up-to-date.


• 4. Conduct legal research as directed by attorneys, compiling and analyzing information for the preparation of reports or legal advice.


• 5. Communicate effectively with clients, colleagues, and other professionals such as court officials and other solicitors.


• 6. Assist in the preparation of legal arguments, applications, declarations, and motions.


• 7. Manage client billing by preparing, finalizing, and delivering client invoices.


• 8. Maintain a high level of confidentiality and discretion in all aspects of work.


• 9. Support the team in ensuring compliance with all regulatory requirements.

Qualifications

• 1. A minimum of 5 years of experience as a Legal Secretary, preferably within the real estate, commercial, and residential sectors.


• 2. Proficient in Microsoft Office Suite and legal research software.


• 3. Exceptional organizational skills, with the ability to prioritize tasks and work under pressure.


• 4. Excellent verbal and written communication skills.


• 5. Strong attention to detail and high levels of accuracy.


• 6. Proven ability to handle sensitive and confidential information with discretion.


• 7. Understanding of legal language and principles, including experience in the preparation of legal documents.


• 8. Ability to work independently and as part of a team, demonstrating a proactive and dedicated approach to work.


• 9. A diploma in Legal Secretarial Studies or a related field is preferred.

This is an excellent opportunity for a seasoned Legal Secretary to further their career in a supportive and professional environment. If you have the necessary skills and experience, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy