Real Estate Coordinator & Board Secretary

Thrivepeo; Tulsa (OK); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision, life and disa

Generous paid time off

City of Tulsa retirement plan

Job summary

PartnerTulsa is hiring for an administrative role within Real Estate & Asset Management in Tulsa. You will coordinate contracts, leases, and project documentation, and maintain schedules and reporting to advance redevelopment initiatives.

The position emphasizes governance support, stakeholder engagement, and organized, audit-ready records, with a focus on building strong community partnerships and ensuring timely project progress.

Qualifications

• Knowledge of real estate contracts, leases, and development agreements.
• Experience reading and interpreting legal documents related to property and development.
• Proficiency with MS Office and electronic document management systems.
• Excellent written and verbal communication and ability to build relationships with stakeholders.

Responsibilities

• Coordinate contracts, development agreements, leases, and project documentation.
• Maintain project schedules, milestones, and reporting systems for development projects.
• Support asset management by monitoring renewals, inspections, and insurance certificates.
• Serve as Board Secretary: coordinate meetings, prepare agendas, minutes, and records.

Skills

Real estate

Contract admin

Project management

Economic development

Legal documents review

MS Office

Communication

Stakeholder relations

Tools

Microsoft Office

Job description

About PartnerTulsa

PartnerTulsa is focused on Tulsa's future as a world-class city with thriving communities and businesses. As Tulsa grows, we are committed to ensuring all residents have access to opportunity, quality housing, economic mobility, and wealth-building pathways. Through strategic partnerships, development initiatives, and community investment, we work to remove barriers and create lasting impact across Tulsa.

Why You'll Love Working Here

This is more than an administrative role. It's an opportunity to contribute to meaningful community development projects that help shape Tulsa's future. You'll work alongside dedicated professionals who are passionate about economic development, neighborhood revitalization, and creating opportunities for all Tulsans. We offer a competitive salary of $75,000, a comprehensive benefits package that includesmedical, dental, vision, life and disability insurance, generous paid time off, and participation in the City of Tulsaretirement plan.

What You'll Do

• Coordinate contracts, development agreements, leases, and project documentation.
• Maintain project schedules, milestone trackers, and reporting systems that help keep development and redevelopment projects moving forward.
• Support asset management activities by monitoring lease renewals, inspections, insurance certificates, reporting deadlines, and property-related obligations.
• Serve as Board Secretary by coordinating board and committee meetings, preparing agendas and materials, recording minutes, maintaining official records, and ensuring governance compliance.
• Maintain organized, audit‑ready files for contracts, resolutions, board actions, and other key organizational records.
• Assist with community engagement efforts by organizing stakeholder meetings, public meetings, special events, and follow‑up communications.
• Maintain stakeholder and partner databases while supporting relationship‑building efforts throughout the Tulsa community.
• Develop and improve tracking tools, templates, and administrative processes that increase efficiency and consistency across the department.
• Provide administrative and project support to the Real Estate & Asset Management team and contribute to special projects that advance PartnerTulsa's mission.
  

You'll Know You're a Good Fit If You...

• Have working knowledge of real estate, contract administration, project management or economic development.
• Have previous experience with revieing and interpreting legal documents like contracts, leases, or agreements.
• Are proficient in Microsoft Office and electronic document management systems.
• Posses excellent written and verbal communication skills.
• Are able to build positive working relationships with internal and external stakeholders in the Tulsa community.