Real Estate Coordinator & Board Secretary

Child & Family Service; Tulsa (OK); On-site; USD 67,000 - 83,000; Full time

Job summary

PartnerTulsa in Tulsa is seeking an organized administrator to support real estate and asset management projects. You will coordinate contracts, maintain schedules, and assist with governance while engaging with community stakeholders. A collaborative, detail-oriented approach is essential.

The role offers a salary of $75,000 along with comprehensive benefits, including retirement and health coverage. Thrive PEO advertises this position on behalf of PartnerTulsa.

Qualifications

• Working knowledge of real estate, contract administration, project management or economic development.
• Experience reviewing and interpreting contracts, leases, or agreements.
• Proficiency in Microsoft Office and electronic document management systems.
• Excellent written and verbal communication skills.
• Ability to build positive relationships with stakeholders in Tulsa.

Responsibilities

• Coordinate contracts, development agreements, leases, and project documentation.
• Maintain project schedules, milestone trackers, and reporting systems.
• Support asset management by monitoring renewals, inspections, insurance, reporting deadlines.
• Serve as Board Secretary: coordinate meetings, agendas, minutes, records.
• Maintain audit-ready files for contracts, resolutions, board actions, records.
• Assist with community engagement: stakeholder meetings, events, follow-ups.
• Maintain stakeholder databases and support relationship-building in Tulsa.
• Develop and improve tracking tools, templates, admin processes.
• Provide admin and project support to Real Estate & Asset Management team.

Skills

Real estate knowledge

Contract administration

Project management

Economic development

Microsoft Office

Tools

Electronic document management systems

Job description

Thrive PEO is advertising this position on behalf of PartnerTulsa. About PartnerTulsa

PartnerTulsa is focused on Tulsa's future as a world-class city with thriving communities and businesses. As Tulsa grows, we are committed to ensuring all residents have access to opportunity, quality housing, economic mobility, and wealth-building pathways. Through strategic partnerships, development initiatives, and community investment, we work to remove barriers and create lasting impact across Tulsa.

Why You'll Love Working Here

This is more than an administrative role. It's an opportunity to contribute to meaningful community development projects that help shape Tulsa's future. You'll work alongside dedicated professionals who are passionate about economic development, neighborhood revitalization, and creating opportunities for all Tulsans. We offer a competitive salary of $75,000, a comprehensive benefits package that includes medical, dental, vision, life and disability insurance, generous paid time off, and participation in the City of Tulsa retirement plan.

What You'll Do

• Coordinate contracts, development agreements, leases, and project documentation.
• Maintain project schedules, milestone trackers, and reporting systems that help keep development and redevelopment projects moving forward.
• Support asset management activities by monitoring lease renewals, inspections, insurance certificates, reporting deadlines, and property-related obligations.
• Serve as Board Secretary by coordinating board and committee meetings, preparing agendas and materials, recording minutes, maintaining official records, and ensuring governance compliance.
• Maintain organized, audit-ready files for contracts, resolutions, board actions, and other key organizational records.
• Assist with community engagement efforts by organizing stakeholder meetings, public meetings, special events, and follow-up communications.
• Maintain stakeholder and partner databases while supporting relationship-building efforts throughout the Tulsa community.
• Develop and improve tracking tools, templates, and administrative processes that increase efficiency and consistency across the department.
• Provide administrative and project support to the Real Estate & Asset Management team and contribute to special projects that advance PartnerTulsa's mission.

You'll Know You're a Good Fit If You...

• Have working knowledge of real estate, contract administration, project management or economic development.
• Have previous experience with reviewing and interpreting legal documents like contracts, leases, or agreements.
• Are proficient in Microsoft Office and electronic document management systems.
• Possess excellent written and verbal communication skills.
• Are able to build positive working relationships with internal and external stakeholders in the Tulsa community.

If you're looking for a role where your organizational skills can help drive meaningful projects and support a stronger Tulsa, we'd love to hear from you.

Salary: $75000 per year