Real Estate Coordinator & Board Secretary

Thrive PEO; Tulsa (OK); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Generous PTO

Retirement plan

Job summary

PartnerTulsa is seeking an organized administrative professional to support the Real Estate & Asset Management team in Tulsa. You will coordinate contracts, leases, and project documentation, and maintain schedules and reporting to keep initiatives moving.

You will also serve as Board Secretary, manage governance records, assist with community engagement, and help build relationships with stakeholders across Tulsa.

Qualifications

• Experience reviewing and interpreting legal documents like contracts, leases, or agreements.
• Proficient in Microsoft Office and electronic document management systems.
• Excellent written and verbal communication skills.
• Ability to build positive relationships with internal and external stakeholders in Tulsa.

Responsibilities

• Coordinate contracts, development agreements, leases, and project documentation.
• Maintain project schedules, milestone trackers, and reporting systems.
• Support asset management activities by monitoring renewals, inspections, and insurance certificates.
• Serve as Board Secretary by coordinating board and committee meetings, preparing agendas and materials, recording minutes.
• Maintain audit-ready files for contracts, resolutions, board actions, and other records.
• Assist with community engagement by organizing stakeholder meetings and events.
• Maintain stakeholder and partner databases and support relationship-building in Tulsa.
• Develop and improve tracking tools, templates, and admin processes for efficiency across the department.
• Provide admin and project support to the Real Estate & Asset Management team.

Skills

Contract administration

Project management

Real estate knowledge

Microsoft Office

Communication skills

Stakeholder relations

Tools

Electronic document management systems

Job description

Thrive PEO is advertising this position on behalf of PartnerTulsa.

About PartnerTulsa

PartnerTulsa is focused on Tulsa's future as a world-class city with thriving communities and businesses. As Tulsa grows, we are committed to ensuring all residents have access to opportunity, quality housing, economic mobility, and wealth-building pathways. Through strategic partnerships, development initiatives, and community investment, we work to remove barriers and create lasting impact across Tulsa.

Why You'll Love Working Here

This is more than an administrative role. It's an opportunity to contribute to meaningful community development projects that help shape Tulsa's future. You'll work alongside dedicated professionals who are passionate about economic development, neighborhood revitalization, and creating opportunities for all Tulsans. We offer a competitive salary of $75,000, a comprehensive benefits package that includes medical, dental, vision, life and disability insurance, generous paid time off, and participation in the City of Tulsa retirement plan.

What You'll Do

• Coordinate contracts, development agreements, leases, and project documentation.
• Maintain project schedules, milestone trackers, and reporting systems that help keep development and redevelopment projects moving forward.
• Support asset management activities by monitoring lease renewals, inspections, insurance certificates, reporting deadlines, and property-related obligations.
• Serve as Board Secretary by coordinating board and committee meetings, preparing agendas and materials, recording minutes, maintaining official records, and ensuring governance compliance.
• Maintain organized, audit-ready files for contracts, resolutions, board actions, and other key organizational records.
• Assist with community engagement efforts by organizing stakeholder meetings, public meetings, special events, and follow-up communications.
• Maintain stakeholder and partner databases while supporting relationship-building efforts throughout the Tulsa community.
• Develop and improve tracking tools, templates, and administrative processes that increase efficiency and consistency across the department.
• Provide administrative and project support to the Real Estate & Asset Management team and contribute to special projects that advance PartnerTulsa's mission.

You'll Know You're a Good Fit If You...

• Have working knowledge of real estate, contract administration, project management or economic development.
• Have previous experience with revieing and interpreting legal documents like contracts, leases, or agreements.
• Are proficient in Microsoft Office and electronic document management systems.
• Posses excellent written and verbal communication skills.
• Are able to build positive working relationships with internal and external stakeholders in the Tulsa community.

If you’re looking for a role where your organizational skills can help drive meaningful projects and support a stronger Tulsa, we’d love to hear from you.