Real Estate Coordinator

Flynn Group; Independence Township (OH); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical / Dental / Vision

Retirement and Savings Plan

Short and Long Term Disability

Voluntary Life Insurance

Company Outings

Job summary

Flynn Group is seeking a Real Estate Coordinator to support the Real Estate team in developing and renewing restaurant locations across brands. You will coordinate due diligence, track milestones, maintain records, and support managers through site development lifecycle.

You will use SharePoint, Smartsheet, Excel, Power BI and related tools to generate reports, manage documents, and ensure data integrity. Strong organization and communication are essential in this fast-paced environment.

Qualifications

• 1–3 years of experience in real estate or project coordination.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and priorities.
• Detail-oriented with strong follow-through.

Responsibilities

• Track and manage new development and asset renewal projects from site approval through project closeout.
• Coordinate due diligence activities, including surveys, title commitments, environmental reports, geotechnical studies, and site investigations.
• Coordinate signatures from Landlord’s for both new development and lease renewal projects.
• Monitor critical dates and project milestones to ensure timely completion of requirements.
• Facilitate handoffs between Real Estate, Legal, Construction, and Lease Administration teams.
• Organize and maintain electronic project files, databases, SharePoint sites, and document repositories.
• Process and track tenant improvement allowances and landlord reimbursement requests.
• Assist with easements, lot splits, memorandums of lease (MOLs), and other real estate documentation.
• Maintain project trackers and provide status updates to leadership and project stakeholders.
• Order, receive, review, and distribute due diligence reports.
• Coordinate with brokers, attorneys, consultants, surveyors, title companies, landlords, and internal stakeholders.
• Ensure all due diligence documentation is complete and available for review prior to project advancement.
• Generate reports and maintain accurate project records.
• Utilize systems such as SharePoint, Smartsheet, Excel, Power BI, and other project management tools.
• Support data integrity and process improvement initiatives across the Real Estate department.

Skills

Organizational skills

Time management

Written and verbal communication

Multitasking

Attention to detail

Tools

SharePoint

Power BI

Smartsheet

Excel

Box.com

Job description

At Flynn Group, we believe in the power of collaboration and value in-person interactions. This is why our employees work from the office four days per week, leaving Fridays to work from home. This setup cultivates casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where innovation thrives, with office-based teams coming together four days a week to collaborate and thrive, together!

Position Summary

The Real Estate Coordinator supports the Real Estate team in the new development and renewal of restaurant locations across multiple brands. This role is responsible for coordinating due diligence activities, tracking project milestones, maintaining real estate records, managing critical documentation, and supporting real estate managers throughout the site development lifecycle.

Key Responsibilities:

Project Coordination

• Track and manage new development and asset renewal projects from site approval through project closeout.
• Coordinate due diligence activities, including surveys, title commitments, environmental reports, geotechnical studies, and site investigations.
• Coordinate signatures from Landlord’s for both new development and lease renewal projects
• Monitor critical dates and project milestones to ensure timely completion of requirements.
• Facilitate handoffs between Real Estate, Legal, Construction, and Lease Administration teams.

Documentation & Administration

• Organize and maintain electronic project files, databases, SharePoint sites, and document repositories.
• Process and track tenant improvement allowances and landlord reimbursement requests.
• Assist with easements, lot splits, memorandums of lease (MOLs), and other real estate documentation.
• Maintain project trackers and provide status updates to leadership and project stakeholders.
• Order, receive, review, and distribute due diligence reports.
• Coordinate with brokers, attorneys, consultants, surveyors, title companies, landlords, and internal stakeholders.
• Ensure all due diligence documentation is complete and available for review prior to project advancement.

Reporting & Data Management

• Generate reports and maintain accurate project records.
• Utilize systems such as SharePoint, Smartsheet, Excel, Power BI, and other project management tools.
• Support data integrity and process improvement initiatives across the Real Estate department.

Qualifications

• 1–3 years of experience in real estate, project coordination, property administration, commercial development, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and priorities simultaneously.
• Detail-oriented with strong follow-through.

Technical Skills

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
• SharePoint
• PowerBi
• Smartsheet or similar project management software
• Box.com
• Document management systems
• Data reporting and tracking tools
• Strong attention to detail
• Team-oriented mindset
• Problem-solving ability
• Accountability and ownership
• Adaptability in a fast-paced environment
• Ability to build relationships with internal and external stakeholders

Why Work for Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

• Medical / Dental / Vision
• Retirement and Savings Plan
• Short and Long Term Disability
• Voluntary Life Insurance
• Company Outings

The Flynn Group is an Equal Opportunity Employer