Real Estate Coordinator

Jobtailor; Arizona; On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Administrative Property Assistant to support a portfolio of commercial properties in Arizona. You will handle invoicing, tenant service requests and monthly rent statements, while assisting with budgeting and lease administration.

The role emphasizes strong organizational skills, basic accounting knowledge, and proficiency in MS Word/Excel and property management software. Diligence in vendor compliance and customer service is essential.

Qualifications

• 2+ years of strong administrative experience with an interest in real estate management.
• Minimum two years experience in property management.
• Strong organizational skills.
• Basic accounting/financial knowledge.
• MS Word and Excel proficiency.
• Strong knowledge of property management billing and process software.
• Strong knowledge of Microsoft Office Suite.
• Ability to assist in the budgeting process with good accounting knowledge.
• Ability to train/mentor entry-level Property Assistants.
• Demonstrated commitment to exceeding internal and external customer expectations.
• Strong analytical skills and good mathematical aptitude.
• Strong knowledge of property management terminology and processes.
• Eligibility to work in the U.S. requires verification of employment authorization.

Responsibilities

• Communicate and work with external customers, subcontractors and tenants.
• Coordinate tenant service requests.
• Process property invoices regularly for manager approval, including checking math and entering vendor and account code information.
• Copy and file invoice documentation.
• Process monthly rent statements and submit them to tenants as required.
• Assist with planning tenant appreciation events.
• Track utility and supply usage weekly/monthly.
• Maintain and update Certificates of Insurance for service vendors and tenants.
• Assist with lease administration and document storage.
• Coordinate vendor access and compliance with building rules.
• Perform general administrative duties as required by the team/department.
• Assist in the budgeting process.
• Train/mentor entry-level Property Assistants.
• Support a portfolio of commercial properties administratively.

Skills

Property Management

Excel

MS Word

Invoicing

Budgeting

Customer Service

Training Mentoring

Tools

Microsoft Office Suite

Property Management Billing Software

Invoicing Software

Job description

• Communicate and work with external customers, subcontractors and tenants
• Coordinate tenant service requests
• Process property invoices regularly for manager approval, including checking math and entering vendor and account code information
• Copy and file invoice documentation
• Process monthly rent statements and submit them to tenants as required
• Assist with planning tenant appreciation events
• Track utility and supply usage weekly/monthly
• Maintain and update Certificates of Insurance for service vendors and tenants
• Assist with lease administration and document storage
• Coordinate vendor access and compliance with building rules
• Perform general administrative duties as required by the team/department
• Assist in the budgeting process
• Train/mentor entry-level Property Assistants
• Support a portfolio of commercial properties administratively

Requirements

• 2+ years of strong administrative experience, with an interest in real estate management
• Minimum two years experience in property management
• Strong organizational skills
• Basic accounting/financial knowledge
• Intermediate to advanced understanding of MS Word and Excel
• Strong knowledge of property management billing and process software
• Strong knowledge of Microsoft Office Suite
• Ability to assist in the budgeting process with good accounting knowledge
• Ability to train/mentor entry-level Property Assistants
• Demonstrated commitment to exceeding internal and external customer expectations
• Strong analytical skills and good mathematical aptitude
• Strong knowledge of property management terminology and processes
• Eligibility to work in the U.S. requires verification of employment authorization

Core Competencies

Demonstrates strong organizational and analytical skills essential for effective property management, including proficiency in budgeting, invoicing, and customer service. Capable of training and mentoring entry-level staff while maintaining compliance with property management processes and terminology.

Highest-signal resume keywords

• Property Management Experience
• Basic Accounting Knowledge
• MS Word and Excel Proficiency
• Customer Service Commitment
• Training and Mentoring Skills

ATS Optimization Keywords

Hard Skills

• Property Management Billing Software
• Invoicing
• Budgeting
• Document Storage
• Mathematical Aptitude

Soft Skills

• Strong Organizational Skills
• Analytical Skills
• Communication Skills

Industry Keywords

• Real Estate Management
• Tenant Service Requests
• Certificates of Insurance
• Vendor Compliance
• Commercial Properties

Tools & Technologies

• Microsoft Office Suite