Real Estate Closing Paralegal

McManamy Jackson Hollis, LLC; Bluffton (SC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health/Dental/Vision

401(K) with employer match

Paid time off

Annual bonuses

Annual performance reviews

Job summary

McManamy Jackson Hollis, LLC is seeking a Closing Paralegal for our new Bluffton, SC location. The role involves preparing title policies, drafting Deeds and closing statements, and coordinating closings with lenders, buyers, and sellers. Non-Exempt position, standard hours 9:00 a.m.

– 5:00 p.m., Monday through Friday. The Administrative Manager oversees the position, with the paralegal reporting to that manager.

Qualifications

• 3 years of related experience in real estate, banking, insurance, compliance, or accounting.
• Basic understanding of sound accounting practices in accordance with laws and firm policies.
• Experience with real estate closing documentation and title commitments is a plus.
• Proficiency with SoftPro, Closers Choice or Qualia preferred.
• Must have Microsoft Outlook, Word and Excel skills.
• Valid driver’s license required.

Responsibilities

• Coordinate closing processes with clients, lenders, agents, buyers, and sellers.
• Prepare and organize closing documents such as deeds, affidavits, powers of attorney, and closing statements.
• Prepare title commitments and policies.
• Schedule closings and balance accounting ledgers.
• Handle receipt and disbursement of closing funds.
• Maintain thorough file documentation for audits and compliance.
• Demonstrate strong organizational and time-management skills.
• Collaborate with Post Closing and senior management to resolve closing issues.
• Represent the firm with professionalism and confidentiality.

Skills

Attention to detail

Excellent written and verbal skills

Team player under pressure

Basic accounting understanding

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Tools

SoftPro

Closers Choice

Qualia

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

NOTE: The below posting is for our new location coming soon in the Bluffton, SC area. A short period of training may be required in our Savannah office.

About Us

McManamy Jackson Hollis, LLC is a law firm specializing in real estate transactions of both residential and commercial property. The firm has offices in Savannah, Richmond Hill, Rincon, Pooler, Hinesville, Statesboro, and coming soon, Bluffton, SC. Savannah is the main office. The firm employs more than 40 lawyers and staff.

Job Summary

Closing Paralegals are responsible for preparing files for closing to include the preparation of title policies, drafting of Deeds, closing statements and other legal documentation required for closing. Closers are also responsible for communicating with lenders, agents, buyers, and sellers to coordinate and prepare closing documents, scheduling, and other logistical matters as it respects real estate transactions.

Non-Exempt Position

Usual Hours – Monday through Friday, 9:00 a.m. – 5:00 p.m.

Reporting Structure

Administrative Manager reports to the COO

Closing Paralegal reports to the Administrative Manager

Essential Functions

• Responsible for communicating & coordinating closing processes and procedures with the Firm’s clients
• Drafts and organizes various transactional documents for closing transactions such as Deeds, Affidavits, Powers of Attorney, Closing Statements, etc.
• Prepares title commitments and policies
• Responsible for coordinating and scheduling closings
• Responsible for balancing accounting ledgers and the receipt and disbursement of closing funds
• Reviews file management and accounting reports and works with Post Closing department as well as senior management to identify and remedy any outstanding closing requirements
• Maintains detailed paper and electronic documentation for audit compliance
• Exhibits organizational and time management skills.
• Works well under pressure with stringent deadlines and be a team player
• Appreciation and respect for Client confidentiality
• Willingness to participate in system focused work-flow process in which he or she is one of many links
• Expresses thoughts clearly and concisely through written and verbal communication
• Cooperates with other staff
• Shows enthusiasm for the job and projects a positive attitude
• Exhibits a strong work ethic
• Expresses team spirit and cooperation by regularly participating in staff conferences, and sharing ideas among all co-workers, leaders and specialists
• Exhibits the utmost respect for financial controls governed by multiple public and private sources and internal firm policies and procedures respecting proper file handling
• Other tasks as assigned by the firm to accomplish the mission of providing its clients with courteous and efficient service

Minimum Qualifications

• Attention to detail
• Excellent written and verbal communication skills
• Closers must be able to balance accounting ledgers and have a basic understanding of sound accounting practices in accordance with Federal and State laws as well as internal firm policies and procedures.
• High school diploma or equivalent required
• 3 years of previous experience inreal estate, banking, insurance, compliance, or accountancy preferred
• Real estate software experience such as SoftPro, Closers Choice, Qualia preferred
• Must have basic skills in Microsoft Outlook, Word & Excel
• Valid driver’s license required
• Must pass a criminal backgroundcheck
• Employment is subject to a 60-day probationary period

Benefits

• Health/Dental/Vision (Employer pays majority of employee health/dental premium)
• 401(K) with employer match
• Paid time off
• Eligible for annual bonuses
• Annual performance and compensation reviews