Assistant Closing Paralegal

Holliday Ingram, LLC; Spartanburg (SC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision, dental, LTD

401K

Paid time off

Holidays

Growth opportunities

Job summary

Holliday Ingram, LLC in Spartanburg, SC is seeking an Assistant Closing Paralegal to support the closing process and related administrative duties in real estate transactions. You will assist the Closing Attorney and Closing Paralegal by preparing documents, gathering required information, and coordinating closings with clients and lenders.

The role emphasizes attention to detail, clear communication, and proactive service.

Qualifications

• 1+ years of customer service experience in a professional setting.
• High school diploma or equivalent.
• Strong written communication skills.
• Effective verbal communication and clarity.
• Active listening with thoughtful questions.
• Attention to detail and issue identification.
• Strong problem-solving and critical thinking.
• Proactive in helping others.
• Ability to manage equipment and materials and learn databases.
• Proficient in Microsoft Office Suite.

Responsibilities

• Prepare legal documents, including engagement letters and seller information forms.
• Submit and receive engagement letters and/or seller information forms using company software.
• Follow up and gather documents from clients, agents and third parties to prepare for closing.
• Open files using company software in a timely manner following firm guidelines.
• Conduct phone calls and emails in a professional manner and return them in a timely manner.
• Gather and print payoffs, HOA property management documents, and/or invoices.
• Coordinate and schedule closings with all parties involved.
• Send out final title policies and original recorded documents to buyer and/or lender.
• Other duties as assigned.

Skills

Customer service

Written communication

Verbal communication

Active listening

Attention to detail

Problem-solving

Proactivity

Data management

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

Ready to join a team that leads with purpose? We believe the right people make all the difference.

When you join Holliday Ingram, you're joining a team that:

• Puts people first - always
• Leads with integrity and kindness, in and out of the office.
• Celebrates milestones (big and small) and believes work should be both meaningful and joyful.
• Invests in relationships, not just results.
• Values your voice and your growth, because your success matters to all of us.

Holliday Ingram's mission is for everyone in South Carolina to experience a closing done right. Holliday Ingram puts our clients first by communicating well, proactively solving problems, and honoring their momentous occasion. We are deeply vested in creating lasting relationships and aim to deliver the highest level of trust, personalized service and client satisfaction.

We are a relationship-driven company searching for a dedicated team member to join our Spartanburg office as an Assistant Closing Paralegal.

Assistant Closing Paralegal Job Summary:

Assist Closing Attorney (CA) and Closing Paralegal (CP) in preparing legal documents and gathering documents necessary to conduct real estate closings as well as some post-closing administrative duties.

Specific Responsibilities

• Prepare legal documents, including engagement letters and/or seller information form.
• Submit and receive engagement letter and/or seller information form using company software.
• Follow-up and gather documents from clients, agents and third parties to prepare for closing.
• Open files using company software in a timely manner following firm guidelines.
• Conduct phone calls and emails in a professional manner and return them in a timely manner.
• Gather and print payoffs, HOA property management documents, and/or invoices.
• Coordinate and schedule closings with all parties involved.
• Send out final title policies and original recorded documents to buyer and/or lender.
• Other duties as assigned.

Requirements

• 1+ years of customer service experience with related work experience in a professional setting.
• High school diploma or equivalent.
• Strong written communication skills, including clear and structured documents.
• Effective verbal communication, ensuring clarity and accuracy.
• Active listening, with attention to understanding and asking questions when needed.
• Ability to remain calm and respectful, adapting communication as needed.
• Attention to detail and ability to identify issues.
• Strong problem-solving and critical thinking skills.
• Ability to apply learned knowledge to new situations.
• Proactive in helping others.
• Ability to manage equipment and materials as needed.
• Familiarity with databases or ability to learn to manage large data sets.
• Proficient in Microsoft Office Suite.

Compensation & Benefits

• Holliday Ingram is pleased to offer highly competitive wages, group health insurance (including vision, dental and LTD), 401K, paid time off and holidays, along with a collaborative work environment, growth opportunities, and other great perks.

Holliday Ingram Core Values

LOVES THROUGH SERVICE ~ LISTENS WITH HUMILITY ~ LEADS IN INTEGRITY