Real Estate Assistant/Operations Manager

Douglas Elliman Real Estate; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading luxury real estate team in New York is seeking a detail-oriented Real Estate Assistant/Operations Manager. This entry-level role involves managing listings, transactions, and marketing efforts while providing exceptional service. Ideal candidates are organized, tech-savvy, and ready to thrive in a fast-paced environment.

Qualifications

• At least 1 year of experience in real estate, marketing, or operations.
• Willingness to work occasionally on weekends for open houses/showings.

Responsibilities

• Manage listings from start to finish.
• Handle transaction coordination through closing.
• Assist with marketing initiatives and content creation.

Skills

Organization

Communication

Self-motivation

Tech-savvy

Tools

CRM systems

Microsoft Office Suite

Adobe

Social media

Job description

Job Description: Real Estate Assistant/Operations Manager at Douglas Elliman

We are a top-performing luxury real estate team at Douglas Elliman seeking a detail-oriented, proactive, and licensed Real Estate Assistant/Operations Manager to help manage our listings, transactions, marketing, and team operations.

This role is ideal for someone with a strong foundation in NYC real estate who thrives in a fast-paced environment and is passionate about delivering exceptional service. You will play a key part in ensuring smooth day-to-day operations and providing white-glove support from listing launch to closing.

Key Responsibilities

• Support day-to-day operations to keep the team running efficiently
• Manage listings from start to finish: listing pitches, exclusive agreements, photography, copywriting, and online listing syndication
• Handle transaction coordination: offers, accepted deals, applications, and board packages through closing
• Maintain client database, track leads, deals, and commissions
• Assist with marketing initiatives and content creation (newsletters, brochures, show sheets, Instagram posts/reels, postcards, listing syndication)
• Coordinate and communicate with clients across all stages of the transaction, including scheduling showings to ensure a seamless experience
• Conduct and assist with open houses and property showings as needed (occasional weekends required)
• Provide administrative support to the team leader

Requirements

• At least 1 year of experience in real estate, marketing, or operations
• Highly organized, detail-oriented, and self-motivated
• Tech-savvy with knowledge of CRM systems, Microsoft Office Suite, Adobe, and social media
• Strong communication skills and a team-player mentality
• Willingness to work occasionally on weekends for open houses/showings

Additional Details

Seniority level: Entry level

Employment type: Full-time

Job function: Sales and Management

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