Real Estate Asset Admin Assistant | Las Vegas

Westland Real Estate Group; Las Vegas (NV); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance (dep

Life Insurance and Disability

401(k) with employer match

Paid vacation

Paid holidays

Rent discounts

Job summary

Westland Real Estate Group in Las Vegas, NV is seeking an Administrative Assistant - Corporate to provide high-level support to the Asset Manager and serve as a hub for communication between property managers, accounting teams, vendors, and investors.

The role involves preparing monthly/quarterly/annual asset management reports, assisting with budgets, coding invoices, managing documents, and coordinating meetings. At least 2 years of admin experience in real estate preferred.

Qualifications

• Proficiency in real estate management software.
• Advanced MS Office: Strong Excel skills (pivot tables, VLOOKUPs) are essential for managing financial data.
• Organizational Prowess: Ability to juggle administrative tasks for multiple properties simultaneously.
• Communication: Professional written and verbal skills for interacting with high-level executives and investors.
• Experience: Usually requires 2+ years of administrative experience, preferably within real estate or property management.

Responsibilities

• Reporting & Analytics: Assist in the preparation of monthly, quarterly, and annual asset management reports, tracking KPIs and maintaining property performance spreadsheets.
• Financial Administration: Help with budget preparation, review and code invoices for approval, and research discrepancies in tenant receivables.
• Document Management: Maintain organized digital and physical files for leases, service contracts, insurance certificates, and property warranties.
• Tenant & Vendor Liaison: Act as a secondary point of contact for tenants and coordinate with vendors for bids.
• Compliance Tracking: Monitor contract and insurance expiration dates to ensure compliance with regulations and policy.
• Meeting Coordination: Schedule and take minutes for asset performance reviews and strategy meetings.

Skills

Excel

Communication

Organization

Vendor coordination

2+ years experience

Tools

Real estate management software

Excel (PivotTables, VLOOKUP)

Job description

Westland Real Estate Group in Las Vegas, NV is seeking an Administrative Assistant - Corporate to provide high-level support to the Asset Manager and serve as a hub for communication between property managers, accounting teams, vendors, and investors.

The role involves preparing monthly/quarterly/annual asset management reports, assisting with budgets, coding invoices, managing documents, and coordinating meetings. At least 2 years of admin experience in real estate preferred.