Real Estate Administrator - Support Commercial Medical Properties

Healthpeak Properties, Inc.; Omaha (NE); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading real estate investment trust is seeking a full-time Real Estate Administrator in Omaha. The role involves managing tenant relations, overseeing contracts, and supporting property management teams. Ideal candidates will have experience in commercial property management and strong interpersonal skills, ensuring a smooth operation of the properties.

Qualifications

• Minimum 3 years of experience supporting commercial property management teams.
• Experience with real estate accounting and understanding of A/P, A/R.
• Professional demeanor with excellent communication skills.

Responsibilities

• Maintain inventory of office supplies and property staff directory.
• Contract management tasks including preparing and tracking vendor contracts.
• Interact and correspond with tenants to address problems or complaints.

Skills

Interpersonal skills

Customer service skills

Communication skills

Ability to work independently

Education

High school diploma or GED

Associate’s or bachelor’s degree

Tools

Microsoft Office Suite

MRI software

Yardi software

Job description

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities, and Senior Assisted Living centers.

Position Responsibilities

Healthpeak is seeking an experienced Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will help implement procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Maintain inventory of office supplies and property staff directory
• Contract management tasks including preparing and tracking vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses, and W-9 on all Vendors
• Lead construction management coordination tasks including tracking contracts, invoices, and lien waivers
• Assist PMs with entering new contracts into Quickbase for TI, Capital, and Insurance-related projects
• Assist with preparing and administering service agreements
• Establish and maintain record-keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable, and reporting
• Maintain property files in Box/Compass/etc.
• Interact and correspond with tenants to address problems or complaints related to janitorial, maintenance, accounting, etc.
• Occasionally assist Property Manager with AR collections
• Obtain and track expired Tenant COIs
• Work order tracking and reporting, including analyzing data with property management teams to ensure timely completion
• Compile and review Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send delinquency letters
• Coordinate special events such as holiday parties, welcome lunches, book fairs, blood drives, and food drives
• Perform additional miscellaneous items as requested by Management

Position is full-time and requires onsite daily work.

Position Requirements

• Minimum high school diploma or GED; associate’s or bachelor’s degree preferred
• At least 3 years of experience supporting commercial property management teams; previous exposure to the industry required
• Experience with real estate accounting, understanding of A/P, A/R, and commercial leases
• Professional demeanor with excellent interpersonal and customer service skills
• Proficiency with Microsoft Office Suite; experience with MRI and Yardi software preferred
• Excellent verbal and written communication skills
• Ability to work independently