Real Estate Administrative Assistant

Sandor Development

Indianapolis (IN)

On-site

USD 50,000 - 60,000

Full time

14 days+

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Job summary

An established industry player is seeking a Real Estate Administrative Assistant to act as a key liaison between the company and its tenants. In this role, you will provide essential administrative support to the Property Management and Lease Administration teams. Your responsibilities will include managing maintenance requests, drafting correspondence for repairs, and coordinating utility services. This is a fantastic opportunity to grow in a dynamic environment where your organizational skills and attention to detail will shine. If you are a proactive team player with a passion for real estate, this position is perfect for you.

Qualifications

2-5 years of experience in office administration required.
Proficiency in Microsoft Office Suite is essential.

Responsibilities

Serve as primary contact for tenants and manage maintenance requests.
Collect and file vendor and tenant documents as requested.

Skills

Office Administration

Microsoft Outlook

Microsoft Excel

Microsoft Word

Attention to Detail

Organizational Skills

Communication Skills

Critical Thinking

Tools

Yardi PayScan

Job description

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This range is provided by Sandor Development. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

Summary: The Real Estate Administrative Assistant serves as the liaison between the Company and its tenants while providing administrative support to the Property Management and Lease Administration teams.

Essential duties and responsibilities:

Collect, update, and file vendor and tenant certificates of insurance and other documents as requested
Serve as the primary contact for tenants and manage maintenance request calls reported via telephone or email
Draft correspondence regarding scheduled repairs, property inspections, additional charges, and repair bill-back letters
Distribute mail daily to the Property Management team
Coordinate utility connection/disconnection requests
Contract services for the portfolio as requested
Perform other related duties as assigned

Required skills and experience:

Two to five years of experience in office administration
Proficiency in Microsoft Outlook, Excel, and Word
Strong attention to detail
Demonstrated ability to prioritize and manage multiple tasks simultaneously and confidently
Strong organizational skills with ability to set priorities and meet deadlines
Strong written, verbal, and critical thinking skills
Demonstrated ability to determine needs and achieve results without close supervision
Strong team player
Ability to communicate effectively with internal and external customers

Valued but not required skills and experience:

Two years of directly related experience in commercial or residential real estate
Experience writing business correspondence
Capacity to build and maintain strong professional relationships
Experience with Yardi PayScan

Attendance: Regular and timely attendance in the Indianapolis office is essential to the Company’s efficient operation and is a necessary condition of employment. Remote work is not an option.

Physical demands: While performing duties of the job, employee is occasionally required to stand, walk, and sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close and distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: The noise level in the work environment is usually moderate.

Seniority level