Real Estate Admin & Training Coordinator

REALTY ONE GROUP NJ; Clifton (NJ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health insurance

Opportunity for advancement

Training & development

401(k) matching

Job summary

Realty One Group NJ in Clifton, NJ is seeking a Real Estate Administrator to support our agents with organized, proactive, and dependable assistance. You will track agent production, training progress, account balances, property-related activities, and open-house coverage to help the team operate smoothly.

The ideal candidate is detail oriented, a strong communicator, and able to manage multiple responsibilities and deadlines, follow up on training requirements, maintain accurate records, and

Qualifications

• Administrative or office coordination experience preferred.
• Strong written and verbal communication.
• Ability to learn real estate systems quickly.
• Capable of managing multiple deadlines and responsibilities.
• Professional, dependable, solution-oriented.

Responsibilities

• Track agent production, performance, and activity. Monitor new-agent onboarding and training completion.
• Follow up with agents who have incomplete or overdue training requirements.
• Maintain accurate records of agent account balances and communicate professionally with agents regarding outstanding amounts owed.
• Coordinate and track new-agent shadowing opportunities.
• Communicate regularly with agents, managers, and other team members.
• Maintain and distribute a current list of properties requiring open-house hosts.
• Encourage new agents to gain experience by hosting open houses.
• Confirm that open houses have assigned hosts and follow up when coverage is still needed.
• Help ensure Realtors meet company expectations for holding and hosting open houses.
• Update spreadsheets, reports, calendars, and internal tracking systems.
• Send reminders and follow up on outstanding action items.
• Identify missing information, delays, or incomplete tasks
• Provide general administrative and operational support

Skills

Follow-up calls

Organizational skills

Time management

Communication

Professionalism

Problem solving

Tools

Google Workspace

Spreadsheets

Job description

Realty One Group NJ in Clifton, NJ is seeking a Real Estate Administrator to support our agents with organized, proactive, and dependable assistance. You will track agent production, training progress, account balances, property-related activities, and open-house coverage to help the team operate smoothly.

The ideal candidate is detail oriented, a strong communicator, and able to manage multiple responsibilities and deadlines, follow up on training requirements, maintain accurate records, and