Administrator

REALTY ONE GROUP NJ; Clifton (NJ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health insurance

Opportunity for advancement

Training & development

401(k) matching

Job summary

Realty One Group NJ in Clifton, NJ is seeking a Real Estate Administrator to support our agents with organized, proactive, and dependable assistance. You will track agent production, training progress, account balances, property-related activities, and open-house coverage to help the team operate smoothly.

The ideal candidate is detail oriented, a strong communicator, and able to manage multiple responsibilities and deadlines, follow up on training requirements, maintain accurate records, and

Qualifications

• Administrative or office coordination experience preferred.
• Strong written and verbal communication.
• Ability to learn real estate systems quickly.
• Capable of managing multiple deadlines and responsibilities.
• Professional, dependable, solution-oriented.

Responsibilities

• Track agent production, performance, and activity. Monitor new-agent onboarding and training completion.
• Follow up with agents who have incomplete or overdue training requirements.
• Maintain accurate records of agent account balances and communicate professionally with agents regarding outstanding amounts owed.
• Coordinate and track new-agent shadowing opportunities.
• Communicate regularly with agents, managers, and other team members.
• Maintain and distribute a current list of properties requiring open-house hosts.
• Encourage new agents to gain experience by hosting open houses.
• Confirm that open houses have assigned hosts and follow up when coverage is still needed.
• Help ensure Realtors meet company expectations for holding and hosting open houses.
• Update spreadsheets, reports, calendars, and internal tracking systems.
• Send reminders and follow up on outstanding action items.
• Identify missing information, delays, or incomplete tasks
• Provide general administrative and operational support

Skills

Follow-up calls

Organizational skills

Time management

Communication

Professionalism

Problem solving

Tools

Google Workspace

Spreadsheets

Job description

Benefits

• 401(k)
• Health insurance
• Opportunity for advancement
• Training & development
• 401(k) matching

Job Type

Full-time

Location

600 Getty Avenue Clifton, NJ 07011

About the Role

We are seeking an organized, proactive, and dependable Real Estate Administrator to support our agents. This person will track agent production, training progress, account balances, property-related activities, and open-house coverage.

Responsibilities

• Track agent production, performance, and activity. Monitor new-agent onboarding and training completion.
• Follow up with agents who have incomplete or overdue training requirements.
• Maintain accurate records of agent account balances and communicate professionally with agents regarding outstanding amounts owed.
• Coordinate and track new-agent shadowing opportunities.
• Communicate regularly with agents, managers, and other team members.
• Maintain and distribute a current list of properties requiring open-house hosts.
• Encourage new agents to gain experience by hosting open houses.
• Confirm that open houses have assigned hosts and follow up when coverage is still needed.
• Help ensure Realtors meet company expectations for holding and hosting open houses.
• Update spreadsheets, reports, calendars, and internal tracking systems.
• Send reminders and follow up on outstanding action items.
• Identify missing information, delays, or incomplete tasks
• Provide general administrative and operational support

Requirements

• Previous administrative, office coordination, or real estate experience is preferred.
• Comfortable making follow-up calls, sending reminders, and holding team members accountable.
• Proficiency with email, calendars, Google Workspace, and spreadsheets.
• Ability to learn real estate systems and company processes quickly.
• Capable of managing multiple responsibilities and deadlines.
• Professional, dependable, positive, and solutions-oriented.

Salary based on experience

About Us

Realty One Group NJ is proudly one of the fastest-growing real estate franchise brands in the nation, known for its agent-centric model and vibrant culture. Our clients and agents love us for our innovative approach, competitive commission structures, and unwavering support. We are passionate about empowering real estate professionals and entrepreneurs to thrive.