Ranch Inventory & Purchasing Coordinator

Family Office

United States

On-site

USD 51,000 - 58,000

Full time

14 days+

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Job summary

Family Office is seeking a detail‑driven Purchasing & Inventory Assistant to support daily operations across procurement, inventory control, hospitality, and administrative tasks for a high‑touch private estate. You will manage digital inventory in Sortly, track purchases with Smartsheet and Ramp, prepare guest amenities, run errands, and assist with event coordination, ensuring privacy and discretion.

The ideal candidate is organized, tech‑savvy, and service oriented, with 2–4 years in

Qualifications

2–4 years experience in procurement, luxury hospitality, or high-end administrative support.
Proficiency with inventory tracking and expense platforms (Sortly, Smartsheet, Ramp) and ability to learn new systems.
Valid driver's license and ability to run local errands.
Discretion with privacy and confidentiality regarding high-net-worth clients.

Responsibilities

Inventory & Procurement Support: input inventory, track assets, and manage purchasing status.
Hospitality & Guest Support: assemble guest amenities, logistics, and personal errands.
Event & Departmental Coordination: assist with event materials and vendor coordination.
Administrative Support: organize records and conduct routine audits.
Team alignment: maintain positive relationships across departments.