Rail Project Coordinator

Trinity Industries; The Woodlands (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Trinity Industries is seeking a Rail Project Coordinator to ensure safe, compliant, and efficient execution of railcar projects across North America. You will manage project setup, tracking, and documentation control, while stewarding project costs and maintaining data integrity in FleetWatch MP and RailTrac.

This role requires collaboration with Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.

Qualifications

• Bachelor's degree preferred.
• 1+ years experience with Railcar maintenance/assets.
• Project support and industrial maintenance coordination experience.
• Knowledge of FleetWatch MP, RailTrac, or similar rail systems.
• Strong attention to detail and ability to hold others accountable.
• Ability to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.

Responsibilities

• Project setup and activation: receive approved instructions and add projects to FleetWatch MP.
• Execution tracking & documentation: ensure required maintenance/inspection docs are submitted.
• Financial & project stewardship: perform cost checks and communicate variances.
• Change management: coordinate revised instructions with stakeholders and publish per procedures.
• Project close-out: complete close-out docs and communicate completion to stakeholders.
• Governance & controls: maintain audit-ready records and separation of duties.
• Success measures: ensure timely tags, complete docs, and accurate system updates.

Skills

Railcar maintenance

Attention to detail

Cross-functional coordination

Documentation control

Systems knowledge

Data governance

Education

Bachelor's degree preferred

Tools

FleetWatch MP

RailTrac

Job description

Job Description - Rail Project Coordinator (2600998)

Job Description

Description

RSI Logistics, recently acquired by Trinity Industries Inc., is looking for a Rail Project Coordinator. The Project Coordinator’s primary objective is to ensure safe, compliant, and efficient execution of railcar projects that fall outside the ExxonMobil Maintenance Manual and the Association of American Railroads (AAR) Field Manual. The role provides centralized coordination, execution tracking, documentation control, cost stewardship, and formal close-out of railcar projects across North America, while maintaining data integrity across ExxonMobil systems.

Key Responsibilities

Project Setup and Activation

• Receive approved Internal and External Project Instructions from the Project Initiator
• Add approved projects to FleetWatch MP and apply Hot Tags to affected railcars per Internal Project Instructions.
• Maintain project folders on the RPO LAN/R drive in accordance with standard naming and document control conventions.
• Ensure all participants adhere to established project process controls

Execution Tracking & Documentation Control

• Track project execution at the individual railcar level
• Ensure all required maintenance and inspection documentation is submitted into FleetWatch MP
• Follow up with maintenance providers to resolve missing or incomplete documentation if needed
• Close Hot Tags and car-level projects in FleetWatch MP upon documentation validation if needed
• Notify the RPO Data Team to update RailTrac following car-level project closure if needed

Financial and Project Stewardship

• Perform periodic spot checks of standalone project costs to ensure alignment with estimates and corporate planning assumptions
• Identify and communicate cost variances or execution risks to the Project Initiator and Maintenance leadership.

Change Management

• Participate in reviews when execution concerns or risk changes arise and changes to project are needed
• Coordinate with the Project Initiator, Engineering, Maintenance Supervisor, and Maintenance Coordinator to ensure revised instructions are republished in compliance with the Project Management Procedure.

Project Close-Out

• Perform full-project close-out activities once all assigned railcars have completed project work
• Complete and file project closeout documentation
• Communicate project closure to stakeholders.

Governance and Controls

• Maintain separation of duties between Project Initiator, Reviewer, and Approver roles
• Ensure all records are audit-ready, complete, and stored in approved systems
• Support compliance with internal procedures, regulatory requirements, and corporate risk standards.

Success Measures

• Timely application and removal of Hot Tags
• High documentation completeness rates at car-level close-out
• Accurate and timely updates to FleetWatch MP and RailTrac
• Efficient full-project close-outs with no outstanding documentation

Qualifications

What you'll need:

• Bachelor's degree preferred
• 1+ years experience with Railcar maintenance/assets
• Project support and industrial maintenance coordination experience
• Computer savvy or working knowledge of FleetWatch MP, RailTrac, other rail systems
• Strong attention to detail and ability to hold others accountable
• Ability to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.