Rail Maintenance Coordinator

NES Fircroft; Town of Texas (WI); On-site; USD 85,962,000 - 100,289,000; Full time

Job summary

NES Fircroft is seeking a detail-oriented Rail Maintenance Coordinator to support rail fleet maintenance operations in Houston, TX. You will coordinate shop visits, manage estimates and invoices, and act as the primary liaison between repair shops, vendors, leasing companies, and internal teams.

The role requires 2+ years in rail logistics or fleet maintenance, proficiency with TMS and MS Office, and strong organizational and communication skills.

Qualifications

• 2+ years of rail logistics, transportation operations, or fleet maintenance experience.
• Experience with Transportation Management Systems (TMS) or similar tracking systems.
• Strong organization and ability to manage multiple priorities.

Responsibilities

• Coordinate rail car maintenance shop visits from initiation through completion.
• Review, track, and manage repair estimates, invoices, and maintenance records.
• Serve as primary liaison between repair shops, vendors, leasing companies, and internal teams.
• Submit and monitor daily shop requests through maintenance platforms.
• Maintain accurate transportation and maintenance data within the TMS.
• Track rail car diversions, status updates, and routing changes.
• Support compliance and inspection programs for rail equipment.
• Update and monitor testing and inspection records.
• Process and communicate maintenance documentation, invoices, and approvals.
• Generate daily and periodic reports on fleet maintenance.
• Coordinate off-lease rail car activity and ensure timely system updates.
• Identify opportunities for process improvements and efficiency.

Skills

Rail logistics experience

TMS knowledge

Microsoft Excel

Communication skills

Education

High school diploma or equivalent

Tools

MyGATX

LinkNet

SAP

Job description

Rail Maintenance Coordinator

Location: Houston, TX

Schedule: Full-Time, Onsite (5 Days per Week)

Rate: 30-35/hr

Duration: 1 year contract (extension highly likely)

Overview

We are seeking a detail-oriented Rail Maintenance Coordinator to support rail fleet maintenance operations and serve as the key liaison between rail repair facilities, leasing companies, service vendors, and internal stakeholders. This role is ideal for candidates with rail, transportation, fleet maintenance, logistics, or supply chain experience who enjoy managing data, coordinating multiple parties, and maintaining accurate operational records.

Key Responsibilities

• Coordinate rail car maintenance shop visits from initiation through completion.


• Review, track, and manage repair estimates, invoices, and maintenance records.


• Serve as the primary point of contact between repair shops, vendors, leasing companies, and internal teams.


• Submit and monitor daily shop requests through rail maintenance platforms.


• Maintain accurate transportation and maintenance data within the Transportation Management System (TMS).


• Track rail car diversions, status updates, and routing changes.


• Support annual compliance and inspection programs for rail equipment.


• Update and monitor mandatory rail car testing and inspection records.


• Process and communicate maintenance documentation, invoices, and repair approvals.


• Generate daily and periodic reports related to fleet maintenance activities.


• Coordinate off-lease rail car activity and ensure timely system updates.


• Identify opportunities for process improvements and increased operational efficiency.

Required Qualifications

• High school diploma or equivalent.


• 2+ years of experience in rail logistics, transportation operations, fleet maintenance, or a related field.


• Working knowledge of Transportation Management Systems (TMS) or similar tracking systems.


• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.


• Excellent organizational skills and attention to detail.


• Ability to manage multiple priorities in a fast-paced environment.


• Strong written and verbal communication skills.


• Self-motivated with the ability to work independently and collaboratively.


• Ability to build effective relationships with vendors, repair facilities, and internal stakeholders.

Preferred Qualifications

• Experience with rail maintenance platforms such as MyGATX or LinkNet.


• Familiarity with SAP or other ERP systems.


• Experience in rail fleet maintenance, rail leasing, rail coordination, or fleet maintenance operations.


• Knowledge of rail car inspections, testing requirements, and maintenance processes.


• Experience processing repair estimates and maintenance documentation.


• Associate's or Bachelor's degree in Supply Chain, Transportation, Business, or a related field.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.