Radiology Office Assistant (Per Diem)

Nicklaus Children's Health System; Ohio; On-site; USD 36,000 - 54,000; Full time

Job summary

Nicklaus Children’s Health System is seeking an Administrative Clerk for Radiology to greet patients and families, verify exam orders, and check them into the Radiology system. You will answer phones, coordinate with staff, and upload/digitize outside images for comparisons, printing CDs upon request.

The role emphasizes delivering an optimum patient and family experience, resolving issues promptly, and supporting radiology operations to maintain timely reads and patient flow.

Qualifications

• High school education or equivalent preferred.
• 1 year of experience in healthcare environment preferred.
• Bilingual: English and Spanish highly preferred.
• Knowledge of HIPAA requirements and patient information preferred.
• Proficiency in Microsoft Office including Word and Excel preferred.
• Electronic Health Systems (EHS) experience preferred.
• Ability to learn new software applications.
• Excellent communication, phone etiquette, and customer service skills.
• Excellent time management and prioritization skills.
• Able to adapt and react calmly under stressful conditions.

Responsibilities

• Greet patients and families upon arrival to Radiology and direct them appropriately.
• Verify patients’ exam orders and check them into the Radiology system.
• Answer phones and maintain communication with Radiology staff.
• Upload/digitize outside images for comparisons and print CDs on request.
• Digitize outside films into PACS and ensure prior films are available for comparison.
• Communicate delays promptly to improve patient/family experience and SEI scores.
• Coordinate with nursing to optimize patient flow and service recovery.
• Expedite radiologist/physician communication for stat readings.
• Rotate through waiting areas to gain knowledge of all modalities.

Skills

Excellent communication

Bilingual English/Spanish

Time management

Customer service

Adaptability under stress

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Electronic Health Systems (EHS)

Job description

Job Summary:

Responsible for greeting patients and families upon arriving to the Radiology department and directing them to the appropriate area. Verifies patients’ exam order and checks patient into the Radiology system. Answers phones, maintains communication with all Radiology department staff, and resolves issues that may arise. Uploads/digitizes outside images for comparisons and prints CDs upon request.

Job Specific Duties:

• Digitizes outside films into PACS. Ensures appropriate prior films and reports are available for comparison with present study. Imports all external films into fax system.
• Creates an optimum patient and family experience. Proactively communicates any delays to the family in a timely and compassionate manner. Works to increase SEI scores.
• Complies with governmental prescription requirements relative to receiving acceptable hospital services (i.e. stat readings or review positive readings).
• Requests prescriptions and/or referrals for exam upon patient arrival to the Radiology department and verifies order is signed by a physician.
• Floats, covers, and provides assistance to department; optimizes patient flow.
• Ensures films are read by the radiologist in a timely manner following the conclusion of the procedure.
• Works collaboratively with nursing to ensure patient flow is maximized to meet service standards. Performs service recovery when applicable to maximize patient and family satisfaction.
• Handles all stat calls and problem solves as needed. Ensures radiologist and physician communication is expedited.
• Rotates through all patient waiting areas to gain greater knowledge of all modalities.
• Acts as the control point for all incoming phone calls. Works to resolve incoming requests, issues with doctor’s offices, and coordinates the delivery of results to outside offices.
• Utilizes LEAN methodology to improve the family experience. Actively involved in continuously improving the patient experience and service recovery process.

Common Duties:

• Maintains accountability by ensuring compliance thru timely completion of licensures, certifications, all competencies, health requirements (PPD, N95, Flu, etc.), and education requirements.
• Maintains accountability and timekeeping expectations as outlined by MCHS Timekeeping and Attendance policy and procedures. Ensures behavior is compliant with communication standards.
• Ensures behavior meets and/or exceeds targeted service scores as measured by the Service Index and/or the internal departmental service survey.

Knowledge/Skills/Abilities:

• High school education or equivalent preferred.
• 1 year of experience in healthcare environment preferred.
• Bilingual: English and Spanish highly preferred.
• Knowledge of HIPAArequirements and patient information preferred.
• Proficiency in Microsoft Office including Word and Excel preferred.
• Electronic Health Systems (EHS) experience preferred.
• Ability to learn new software applications.
• Excellent communication, phone etiquette, and customer service skills.
• Excellent time management and prioritization skills.
• Able to adapt and react calmly under stressful conditions.

EOE DFW)

Job:

Clerical/Administrative

Department:

RADIOLOGY ADMINISTRATION-2100-721950

Job Status:

Professional