Radiology GME Programs Administrator

The University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago Department of Radiology is seeking a Graduate Medical Education Program Administrator to provide administrative oversight of the Radiology Residency and Fellowship Programs and the radiology clerkships for medical students. You will manage accreditation, duty schedules, evaluations, recruitment, Match, orientation, and graduation while ensuring regulatory compliance.

This role partners with program leadership, faculty, and institutional offices to maintain records,

Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
• Certifications: ---

Responsibilities

• Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
• Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
• Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
• Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
• Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
• Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
• Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
• Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
• Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.
• Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
• Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
• Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
• Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.

Skills

GME knowledge

Regulatory compliance

Communication with trainees

Education

Bachelor's degree in a related field

College or university degree

Tools

ERAS

VSLO

MedHub

New Innovations

BuySite

GEMS

ePayment

Box

Microsoft Teams

Asana

Canva

Job description

The University of Chicago Department of Radiology is seeking a Graduate Medical Education Program Administrator to provide administrative oversight of the Radiology Residency and Fellowship Programs and the radiology clerkships for medical students. You will manage accreditation, duty schedules, evaluations, recruitment, Match, orientation, and graduation while ensuring regulatory compliance.

This role partners with program leadership, faculty, and institutional offices to maintain records,