Program Manager, Education and Academics, Radiation Oncology

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

The University of Chicago is seeking a Program Manager to oversee residency and medical student education programs, coordinating academic and administrative operations and supporting departmental strategic initiatives. This role partners with leadership to ensure accreditation, manages logistics, and drives projects across education, research, and clinical administration.

The position requires strong organization, stakeholder management, and a focus on continuous program improvement in a dynamic

Responsibilities

• Education Administration & Residency Program Management: Leads and manages all administrative aspects of the residency program and medical student education, including recruitment, scheduling, didactics, rotations, alumni records, and verification of training.
• Education Administration & Residency Program Management: Oversees residency recruitment, applications, interviews, ranking, and Match execution in alignment with NRMP guidelines.
• Education Administration & Residency Program Management: Coordinates clinical rotation and didactic schedules, grand rounds, CME activities, and visiting learners.
• Education Administration & Residency Program Management: Serves as a liaison among residents, faculty, institutional offices, and external partners to resolve administrative and program-related issues.
• Education Administration & Residency Program Management: Supports program directors in continuous program improvement, accreditation reviews, and reporting.
• Project Management & Departmental Operations: Leads and supports cross-functional projects for the Chair, Executive Director, and departmental leadership, applying structured project management and compliance with institutional policies and regulatory requirements.
• Project Management & Departmental Operations: Coordinates planning and execution of strategic and operational initiatives with departmental leadership.
• Project Management & Departmental Operations: Manages provider scheduling systems and coordinates call coverage, reporting, and departmental website updates.

Job description

About The Department

Department

BSD RAO - Operations

About The Department

The University of Chicago Department of Radiation and Cellular Oncology stands out as a nationally recognized academic program that integrates cutting-edge clinical care, translational research, and robust education. The department is known for pioneering advances in radiation therapy and maintaining strong collaborations across multidisciplinary cancer teams, enabling highly personalized, evidence-based treatment approaches. With access to advanced technologies and early adoption of novel techniques, it offers a clinically sophisticated environment that values innovation and continuous improvement. The department is home to physicians, administrative professionals, nurses, advanced practitioners, researchers and students. UChicago Medicine also emphasizes academic growth through well-structured residency and research programs, providing meaningful opportunities for teaching, clinical trials, and scientific discovery.

Job Summary

The Program Manager is responsible for overseeing residency and medical student education programs, coordinating academic and administrative operations, and supporting departmental strategic initiatives. This role serves as a key partner to program leadership, ensuring compliance with accreditation standards, managing program logistics, and leading project management efforts across education, research, and clinical administrative domains.

Responsibilities

Education Administration & Residency Program Management

• Leads and manages all administrative aspects of the residency program and medical student education, including recruitment, scheduling, didactics, rotations, alumni records, and verification of training.
• Oversees residency recruitment, applications, interviews, ranking, and Match execution in alignment with NRMP guidelines.
• Coordinates clinical rotation and didactic schedules, grand rounds, CME activities, and visiting learners.
• Serves as a liaison among residents, faculty, institutional offices, and external partners to resolve administrative and program-related issues.
• Supports program directors in continuous program improvement, accreditation reviews, and reporting.

Project Management & Departmental Operations

• Leads and supports cross-functional projects for the Chair, Executive Director, and departmental leadership (e.g., annual reports, faculty recruitment, program launches), applying structured project management and compliance with institutional policies and regulatory requirements.
• Coordinates planning and execution of strategic and operational initiatives with departmental leadership.
• Manages provider scheduling systems (e.g., QGenda) and coordinates call coverage, reporting, and departmental website updates. Work with appropriate providers to ensure coverage schedules are up to date