Radiology Front Office/File Room Associate

Mercy Medical Center; Cedar Rapids (IA); On-site; USD 25,000 - 39,000; Part time

Job summary

Mercy Medical Center in Cedar Rapids, IA is seeking a dedicated Radiology Administrative Specialist responsible for medical coding, imaging workflows, and patient support. You will ensure accuracy of ICD-CPT coding, coordinate ABN/GPU where needed, and maintain HIPAA compliance while communicating clearly with patients and staff.

The role involves handling PACS image management, Epic workflow, scheduling radiology exams, and training students as required.

Qualifications

• High School diploma or equivalent required.
• Experience with ICD-9/CPT coding and medical terminology preferred.
• Proficiency with PACS, Epic and radiology workflows is beneficial.

Responsibilities

• Communicate accurately patient and family information during hand-offs.
• Assign ICD codes per policy and ensure medical necessity validation.
• Coordinate imaging scheduling and ABN notifications as needed.
• Maintain HIPAA compliance and manage radiologyROI in Epic.
• Handle imaging data in PACS and support radiology students.

Skills

Medical Coding

ICD-CPT Coding

Customer Service

Communication

Multitasking

Teamwork

Education

High School Diploma

Medical Secretarial Training (preferred)

Tools

PACS

Epic

PowerScribe

RightFax

Job description

This position is weekend option on Saturday and Sunday with the shift being 7am-730pm.Work ShiftWeekend OptionScheduled Weekly Hours24SummaryThis position supports Mercy's philosophy of patient centered care by performing a wide range of services and skills, while focusing on customer service. These tasks include but are not limited to; medical coding through coding systems, ABN, Imaging production, HIPAA, consent to release guidelines, maintaining a high level of written and oral communications, including use of the MARTII for non-English speaking patients.Job DescriptionJob DutiesEnsures that all accurate and clinically relevant information is communicated with patients, their families and co-workers at hand offs and other times as needed. Take all measures necessary to ensure that the appropriate and involved parties have communicated necessary information in order to allow for the best possible patient outcome.Assigns ICD-codes based on local medical review policy (LMRP) or National Coverage determination (NCD) guidelines, utilizing medical coding and validation of medical necessitySeeks clarification from provider when imaging order is incomplete or unclear to ensure medical compliancy and accurate medical billing of procedures.Administers Advanced Beneficiary Notification as warranted (ABN).Performs scheduling notification of emergent and urgent patient exams for diagnostic testing to include coordinating communication between central scheduling and modality areas, prioritizing time sensitive and urgent level data.Adheres to consent to release guidelines for imaging records, and HIPAA guidelines by obtaining accurate authorization to release information.Demonstrates proficiency with managing electronic images for MMC.Proficient with PACS's, Intelerad, OnePACS, hospital wide computer system, CD burning of radiology images, PowerScribe, scheduling, RightFax, Cisco phone and paging systems.Participates in the training of Radiology Students to ensure completion of student checklist.Process Radiology ROI (release of information) and enters releases in Epic. Properly prepares radiology images on to a CD storage device, ensuring the validation of images on device prior to release.Validates orders for Imaging Centers and Hospital for same day, next day, and 2 days out. Look at future appointments, call office to request orders for appointments, monitor and work off of Appointments without orders report.Process orders in Right fax, enter orders in Epic, upload orders from Right Fax into Epic and link orders to proper scheduled exams.Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.Knowledge, Skills and AbilitiesAccuracy in oral and written communications.Excellent customer service skills.Ability to perform multiple tasks with constant interruption.Strong public relation skills with evidence of good judgment.Must have ability to work well on diverse team of peers.Professional ExperienceOne year experience in medical field or secretarial position preferredExperience in medical terminology, anatomy and ICD-9 and CPT coding preferred.Knowledge of Medical or diagnostic procedures preferredExperience using Microsoft Office applications preferredEducationHigh School diploma or equivalent requiredGraduate of accredited medical secretarial training program preferred or one year experience in a hospital or medical setting preferredLicensure, Certification, RegistrationRequired: Basic Cardiac Life Support certification in accordance with American Heart AssociationPhysical RequirementsSedentary: Exert up to 10 lbs. of force occasionally and/or a minute amount frequentlyPay Rate TypeHourlyMercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years.Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.