Quoting Coordinator

Advastar, Inc. | Recruiting & Staffing; Kansas City (MO); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Health/Dental/Vision

PTO

Annual bonus eligibility (CIP)

Job summary

Advastar, Inc. in the Kansas City metro area is hiring an Equipment & Quoting Specialist who turns customer quote requests into accurate proposals for processing equipment, components, and replacement parts.

You will interpret drawings, pull vendor/internal pricing, coordinate with engineering, and convert requests into clean quotes. This role suits someone with equipment or engineering aptitude who wants to grow into deep product and application expertise.

Qualifications

• Assoc or B.S. in Chemical/Mechanical Eng or Industrial Tech, or equivalent hands-on equipment experience.
• Equipment aptitude to understand how mechanical systems and parts fit together.
• Exposure to chemical compatibility, materials of construction, pumps, motors, seals.
• Ability to read engineering drawings, P&IDs, and technical specs.
• Experience with technical quoting, industrial equipment sales, or inside sales support.
• Proficiency with CRM/ERP systems and Microsoft Office.
• Clear written and verbal communication with customers and vendors.

Responsibilities

• Turn incoming requests into accurate, competitive quotes for equipment, parts, and replacements.
• Interpret specifications, drawings, and part requests to determine right equipment and configurations.
• Source vendor pricing and lead times; build complete system quotes.
• Coordinate with engineering to develop or interpret drawings for accurate quoting.
• Serve as the first contact for quote questions, part IDs, and basic technical support.
• Maintain quote records and keep CRM/ERP entries current.
• Improve quoting templates, tools, and workflow over time.

Skills

Equipment aptitude

Reading drawings

CRM/ERP proficiency

Microsoft Office

Customer communication

Technical quoting

Education

Associate or Bachelor in Chemical/Mechanical Eng or Industrial Tech

Hands-on equipment experience

Tools

CRM/ERP

MS Office

Job description

A long-established industrial equipment manufacturer in the Kansas City metro area is hiring an Equipment & Quoting Specialist. The role sits at the intersection of technical equipment knowledge and customer-facing quoting for processing equipment, replacement parts, and custom-engineered systems. You will own incoming quote requests end to end — interpreting what the customer needs, pulling vendor and internal pricing, coordinating with engineering on drawings, and turning it into a clean, accurate proposal. This is the right seat for someone with an equipment or engineering aptitude who wants to grow into deep product and application expertise.

• Anticipated $80K–$85K, based on experience
• Annual bonus eligibility (CIP)
• Full suite of benefits: Health/Dental/Vision, PTO
• Schedule: Monday–Friday, 8:00–5:00, in-office

OVERVIEW

• Turn incoming customer requests into accurate, competitive quotes for processing equipment, components, and replacement parts
• Interpret specifications, drawings, and part requests to determine the right equipment, parts, and configurations
• Source vendor pricing and lead times for fabricated and bought-out components; build complete system quotes
• Coordinate with engineering to develop or interpret drawings that allow vendors to quote accurately
• Serve as the first point of contact for quote questions, part identification, and basic technical support
• Maintain quote records and keep CRM/ERP entries current
• Improve quoting templates, tools, and workflow over time

PREFERRED SKILLS / EXPERIENCE

• Associate or bachelor's degree in Chemical Engineering, Mechanical Engineering, Industrial Technology, or related technical field — or equivalent hands-on equipment experience (strongly preferred)
• Equipment aptitude — ability to understand how mechanical systems, parts, and assemblies fit together (strongly preferred)
• Exposure to chemical compatibility, materials of construction, pumps, motors, seals, and wetted components
• Ability to read and interpret engineering drawings, P&IDs, and technical specifications
• Experience with technical quoting, industrial equipment sales, or inside sales support
• Proficiency with CRM/ERP systems and Microsoft Office
• Clear written and verbal communication with customers and vendors

KEYWORDS:

equipment quoting, technical quoting, inside sales, sales engineer, applications engineer, proposal specialist, industrial equipment, process equipment, pumps, motors, seals, materials of construction, chemical compatibility, P&ID, engineering drawings, bill of materials, vendor sourcing, lead time, CRM, ERP, mechanical engineering, chemical engineering, industrial technology, custom-engineered systems, quote-to-order, sheet metal fabrication, replacement parts, OEM