Quote & Project Coordinator (Lighting)

United Electric Supply; New Castle (DE); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401(k) and stock ownership

Paid vacation and holidays

Educational benefits and wellness

Work/life balance

Bonus eligibility

Job summary

United Electric Supply Co. Inc. is seeking a detail-oriented Quotes Administrator to support customers and the sales team.

You will prepare accurate project quotes, assemble BOMs in JMS, and coordinate with Outside Sales to ensure timely project flow from initial quote through completion. You will maintain quote accuracy, review POs, and develop submittals while building strong vendor and customer relationships.

Qualifications

• Interpersonal skills to interact with customers and team members.
• Professional phone manners for customer calls and inquiries.
• Strong organizational abilities to manage quotes and documents.
• Good time management to handle multiple projects simultaneously.
• Ability to resolve conflicts with vendors and customers.
• Attention to detail to ensure accuracy in BOMs and quotes.

Responsibilities

• Communicate effectively with customers.
• Collaborate with Outside Sales to secure projects.
• Maintain all quotes electronically in JMS.
• Prepare Bill of Materials (BOM) in JMS and submit to customer and Outside Sales Rep.
• Ensure total accuracy of quote including spares, freight, storage, lift gates, vendor deposits, etc.
• Identify projects to utilize the Instant Rebate Program.
• Review Purchase Order and include Terms and Conditions.
• Prepare submittals as requested and monitor their return via check list.
• Review returned submittals and renegotiate with vendors if necessary.
• Coordinate with Outside Sales to complete project paperwork.
• Finalize paperwork with Outside Sales, updating any lead times on approved BOM.
• Update final BOM in JMS and send to assigned Project Administrator for review.
• Develop and maintain positive relationships with vendors, customers, and employees.
• Stay up to date on new products by attending trade shows and seminars.
• Engage in Life Long Learning activities and meet yearly requirements.
• Participate in pre-job and project review meetings.
• Performs other duties as obvious or assigned.

Skills

Interpersonal communication

Phone etiquette

Organization skills

Time management

Conflict resolution

Attention to detail

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

United Electric Supply Co. Inc. is seeking a detail-oriented Quotes Administrator to support customers and the sales team.

You will prepare accurate project quotes, assemble BOMs in JMS, and coordinate with Outside Sales to ensure timely project flow from initial quote through completion. You will maintain quote accuracy, review POs, and develop submittals while building strong vendor and customer relationships.