Quotations Specialist, Lighting

United Electric Supply; New Castle (DE); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401(k) and stock ownership

Paid vacation and holidays

Educational benefits and wellness

Work/life balance

Bonus eligibility

Job summary

United Electric Supply Co. Inc. is seeking a detail-oriented Quotes Administrator to support customers and the sales team.

You will prepare accurate project quotes, assemble BOMs in JMS, and coordinate with Outside Sales to ensure timely project flow from initial quote through completion. You will maintain quote accuracy, review POs, and develop submittals while building strong vendor and customer relationships.

Qualifications

• Interpersonal skills to interact with customers and team members.
• Professional phone manners for customer calls and inquiries.
• Strong organizational abilities to manage quotes and documents.
• Good time management to handle multiple projects simultaneously.
• Ability to resolve conflicts with vendors and customers.
• Attention to detail to ensure accuracy in BOMs and quotes.

Responsibilities

• Communicate effectively with customers.
• Collaborate with Outside Sales to secure projects.
• Maintain all quotes electronically in JMS.
• Prepare Bill of Materials (BOM) in JMS and submit to customer and Outside Sales Rep.
• Ensure total accuracy of quote including spares, freight, storage, lift gates, vendor deposits, etc.
• Identify projects to utilize the Instant Rebate Program.
• Review Purchase Order and include Terms and Conditions.
• Prepare submittals as requested and monitor their return via check list.
• Review returned submittals and renegotiate with vendors if necessary.
• Coordinate with Outside Sales to complete project paperwork.
• Finalize paperwork with Outside Sales, updating any lead times on approved BOM.
• Update final BOM in JMS and send to assigned Project Administrator for review.
• Develop and maintain positive relationships with vendors, customers, and employees.
• Stay up to date on new products by attending trade shows and seminars.
• Engage in Life Long Learning activities and meet yearly requirements.
• Participate in pre-job and project review meetings.
• Performs other duties as obvious or assigned.

Skills

Interpersonal communication

Phone etiquette

Organization skills

Time management

Conflict resolution

Attention to detail

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Who We Are

United Electric Supply Co. Inc. is a nationally recognized, 100% employee-owned company that is a large multi-regional supplier of electrical products and advanced services for the construction and industrial markets. United Electric offers a full range of electrical products and services with concentrations in industrial automation, building automation, lighting, wire/cable/conduit, distribution and control, data communications, electro-mechanical and energy solutions. With over 300 employees, United Electric is headquartered in New Castle, Delaware with locations throughout Delaware, Pennsylvania, Maryland, New Jersey, Virginia and New York.

Position Summary

In this role, you’ll support customers and the sales team by preparing accurate quotes and project documentation that help secure lighting projects. You’ll partner with Outside Sales, vendors, and customers to ensure smooth project flow from initial quotes through completion, while maintaining accuracy, strong communication, and positive relationships. Stay current on products and processes to deliver great service and successful project outcomes.

Position Responsibilities

• Communicate effectively with customers.
• Collaborate with Outside Sales to secure projects.
• Maintain all quotes electronically in the JMS system.
• Prepare Bill of Materials (BOM) in JMS and submit to customer and assigned Outside Sales Rep.
• Ensure total accuracy of quote including spares, freight, storage, lift gates, vendor deposits, etc.
• Identify projects to utilize the Instant Rebate Program.
• Review Purchase Order and include Terms and Conditions.
• Prepare submittals as requested and monitor their return via check list.
• Review returned submittals and renegotiate with vendors if necessary.
• Coordinate with Outside Sales to complete project paperwork.
• Finalize paperwork with Outside Sales, updating any lead times on approved (BOM).
• Update final BOM in JMS and send to assigned Project Administrator for review.
• Develop and maintain positive relationships with vendors, customers, and employees.
• Stay up to date on new products by attending trade shows and seminars.
• Engage in Life Long Learning activities and meet yearly requirements.
• Participate in pre-job and project review meetings.
• Performs other duties as obvious or assigned.

Commitment to Safety

• Adhere to all United Electric health, safety, and environmental policies.
• Act in a safe and positive manner always, ensure that those around you do not put themselves or others at risk. Your personal safety is your responsibility.
• Complete an accident/Incident report for any safety and/or health infractions thatoccuror arewitnessed.
• Support all United Electric health, safety, and environmental policies for all employees within your branch.

Qualifications

• Excellent interpersonal and communication skills.
• Professional phone manners
• Excellent organizational and time management skills
• Ability to work well under pressure
• Working knowledge of Microsoft Office (Word, Excel, Outlook)
• Experience in effective conflict resolution.
• High School Diploma required

Compensation & Benefits

• Health, Dental, and Vision Insurance
• Disability Insurance and Life Insurance
• 401(K) and Stock Ownership
• Paid Vacation and holidays
• Educational BenefitsWellness Programs
• Work/Life Balance
• Eligible for Bonus

We are an equal employment opportunity employer.