Quotation Specialist

PSS Industrial Group; United States; Remote; USD 42,000 - 70,000; Full time

Job summary

PSS Industrial Group is seeking a detail-oriented Quotation Specialist to prepare accurate price quotes, review pricing requests, and ensure quotes meet contracts and customer requirements. You will collaborate with sales, operations, and accounts receivable to verify pricing and billing information.

This role emphasizes precise data entry, timely follow-ups on quotes, and maintaining organized records while adhering to company policies.

Qualifications

• Attention to detail and organizational skills.
• Excellent verbal and written communication.
• Basic math and data-entry skills.
• Proficiency in Microsoft Excel, Word, Outlook, and business software.
• Ability to multitask and meet deadlines.
• Strong problem-solving and customer service skills.
• Experience with quotations, billing, accounts receivable, or administrative support is preferred.

Responsibilities

• Prepare and process customer quotations based on pricing, contracts, and service requirements.
• Review customer requests to ensure all information is accurate and complete.
• Calculate pricing, fees, and applicable charges to provide accurate quotes.
• Communicate with sales, operations, and accounts receivable teams to verify pricing and billing information.
• Respond to customer inquiries regarding quotations, pricing, and service availability.
• Enter quotation details into company systems and maintain organized records.
• Follow up on pending quotations and update customers on quote status.
• Review quotations for accuracy and compliance with company policies.
• Identify and correct pricing discrepancies before quotes are submitted.
• Meet deadlines while maintaining accuracy and providing excellent customer service.

Skills

Attention to detail

Verbal communication

Written communication

Organizational skills

Multitasking

Data entry

Problem solving

Customer service

Quotations experience

Billing/AR experience

Tools

Excel

Word

Outlook

Billing software

Job description

Job Description:

A Quotation Specialist is responsible for preparing accurate and timely price quotes for customers, reviewing pricing requests, and ensuring quotations meet company policies and customer requirements. The role involves communicating with internal departments, maintaining accurate records, and following up on quotes to support customer satisfaction and business operations.

Key Responsibilities

• Prepare and process customer quotations based on pricing, contracts, and service requirements.
• Review customer requests to ensure all information is accurate and complete.
• Calculate pricing, fees, and applicable charges to provide accurate quotes.
• Communicate with sales, operations, and accounts receivable teams to verify pricing and billing information.
• Respond to customer inquiries regarding quotations, pricing, and service availability.
• Enter quotation details into company systems and maintain organized records.
• Follow up on pending quotations and update customers on quote status.
• Review quotations for accuracy and compliance with company policies.
• Identify and correct pricing discrepancies before quotes are submitted.
• Meet deadlines while maintaining accuracy and providing excellent customer service.

Required Skills and Qualifications

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Basic math and data-entry skills.
• Proficiency in Microsoft Excel, Word, Outlook, and business software.
• Ability to multitask and meet deadlines.
• Strong problem-solving and customer service skills.
• Experience with quotations, billing, accounts receivable, or administrative support is preferred

Company Statement:

PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.