Quickbooks Bookkeeper

MDX Safety Training And Consulting; Bryan (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

MDX Safety Training And Consulting is seeking an experienced Bookkeeper / Accounting Specialist to join our team in Bryan, Texas. The role requires hands-on QuickBooks Online experience and focuses on accurate financial closing, AP/AR management, payroll entries, and financial reporting.

You will review general ledger activity, prepare journal entries, assist with budgets, and support audits and compliance efforts.

Qualifications

• Strong working knowledge of QuickBooks Online — REQUIRED.
• Experience in bookkeeping, accounting, or finance.
• Hands-on experience with Accounts Payable and Accounts Receivable.
• Experience performing bank and credit card reconciliations.
• Familiarity with payroll accounting and payroll reports.
• Understanding of General Ledger accounting.
• Ability to read and understand basic financial statements.
• Experience recording loan payments and separating principal from interest.
• Familiarity with budgeting and financial reporting.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple deadlines and responsibilities.
• Ability to work independently and identify discrepancies without constant supervision.

Responsibilities

• Manage Accounts Receivable, including invoicing, payments, aging reports, and follow-up on outstanding balances.
• Manage Accounts Payable, including vendor bills, payments, coding, and account review.
• Perform bank reconciliations.
• Perform credit card reconciliations.
• Review and reconcile expense reports.
• Assist with and review payroll records, payroll summaries, and payroll-related accounting entries.
• Maintain accurate General Ledger accounts.
• Prepare and review financial reports (P&L, Balance Sheet, Cash Flow, A/R, A/P).
• Assist with budget preparation, budget tracking, and variance review.
• Record and reconcile business loans, including separating principal and interest.
• Review financial transactions for accuracy and proper classification.
• Perform journal entries and account adjustments when necessary.
• Maintain organized accounting records and supporting documentation.
• Assist with audits, compliance, and financial documentation.
• Assist with project accounting and project-related financial tracking.
• Track expenses, revenue, payments, and financial activity by project or business unit when required.
• Identify discrepancies and resolve accounting issues promptly.
• Maintain accurate and timely financial information within QuickBooks Online.

Skills

Accounts receivable

Accounts payable

Financial reporting

Bank reconciliations

Payroll accounting

General Ledger

Journal entries

Independent worker

Tools

QuickBooks Online

QuickBooks Desktop

Job description

Job Description

Job Description

Bookkeeper / Accounting Specialist

Our company is seeking an experienced Bookkeeper / Accounting Specialist to join our team.

This position requires hands-on QuickBooks Online experience. QuickBooks Desktop experience alone is not sufficient.

If you do not have direct, working experience with QuickBooks Online, please do not apply.

Key Responsibilities

• Manage Accounts Receivable (A/R) , including invoicing, customer payments, aging reports, and follow-up on outstanding balances
• Manage Accounts Payable (A/P) , including vendor bills, payments, coding, and account review
• Perform bank reconciliations
• Perform credit card reconciliations
• Review and reconcile expense reports
• Assist with and review payroll records, payroll summaries, and payroll-related accounting entries
• Maintain accurate General Ledger accounts
• Prepare and review financial reports , including Profit & Loss, Balance Sheet, Cash Flow, A/R, and A/P reports
• Assist with budget preparation, budget tracking, and variance review
• Record and reconcile business loans , including properly separating principal and interest
• Review financial transactions for accuracy and proper classification
• Perform journal entries and account adjustments when necessary
• Maintain organized accounting records and supporting documentation
• Assist with audits, compliance, and financial documentation
• Assist with project accounting and project-related financial tracking
• Track expenses, revenue, payments, and financial activity by project or business unit when required
• Identify discrepancies and resolve accounting issues promptly
• Maintain accurate and timely financial information within QuickBooks Online

Required Qualifications

• Strong working knowledge of QuickBooks Online — REQUIRED
• Previous bookkeeping, accounting, or finance experience
• Hands-on experience with Accounts Payable and Accounts Receivable
• Experience performing bank and credit card reconciliations
• Familiarity with payroll accounting and payroll reports
• Understanding of General Ledger accounting
• Ability to read and understand basic financial statements
• Experience recording loan payments and separating principal from interest
• Familiarity with budgeting and financial reporting
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to prioritize multiple deadlines and responsibilities
• Ability to work independently and identify discrepancies without constant supervision

Preferred Qualifications

• Project management or project accounting experience
• Experience working with multiple companies, departments, projects, or cost centers
• Experience assisting with audits and compliance documentation
• Advanced QuickBooks Online reporting experience

Important

This is not an entry-level QuickBooks position.

Applicants should be comfortable navigating QuickBooks Online independently and performing day-to-day accounting functions without requiring basic QuickBooks training.