QUALITY DOCUMENTATION SPECIALIST

Advantech Industries Inc.; City of Rochester (NY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Vacation

Sick Days

Holidays

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Voluntary Disability Insurance

401(k) Plan with Company Match

Job summary

Advantech Industries, Inc. in Rochester, NY seeks a Quality Documentation Specialist to compile final manufacturing data and prepare the data package for customers, bridging admin documentation control with light inspection to ensure flawless shipment.

You will verify product accuracy, manage supplier and customer communications, and prepare AS9102 FAI forms for aerospace/defense clients while supporting portals and data uploads to client systems.

Qualifications

• 3-5 years in quality documentation in precision manufacturing.
• Experience preparing AS9102 First Article Inspection reports.
• Strong computer skills with MS Office and portals.
• Ability to read blueprints and GD&T.
• ISO 9001:2015 awareness.
• Excellent communication and problem-solving.

Responsibilities

• Compile and review final inspection packages for customer submittals.
• Perform receiving inspections and final visual inspections.
• Review quality records (supplier certs, MTRs, POs, drawings).
• Verify product accuracy by part numbers and revisions; maintain heat traceability.
• Identify missing documentation and coordinate with suppliers/customers.
• Prepare AS9102 FAI forms and reports for aerospace/defense clients.
• Manage customer portals and upload data packages.

Skills

HS Diploma

3-5 years experience

AS9102 FAI reports

MS Office & portals

Blueprints & GD&T

Education

High School Diploma or GED

Tools

MS Office

Document management

Digital customer portals

Job description

Job DescriptionJob Description

Advantech Industries, Inc. is a family-owned manufacturing company based in Rochester, New York, specializing in CNC machining, sheet metal fabrication, welding, and assembly services. The company, founded in 2002, serves multiple industries, including defense, medical, and aerospace, and operates out of a 250,000-square-foot facility.

We are currently seeking an individual to collaborate with us as a Quality Documentation Specialist. The Quality Documentation Specialist is responsible for compiling all manufacturing data at the end of the manufacturing process for the final quality data package for our customers. This role bridges the gap between administrative documentation control and light visual/receiving inspection to ensure flawless compliance before product shipment.

DUTIES & RESPONSIBILITIES

Duties include, but are not limited to, the following:

• Compile and review final inspection packages for customer submittal at the close of the manufacturing process.
• Perform receiving inspections on parts returned from outside processors and conduct final visual inspections of parts.
• Review critical quality records, including supplier certifications, material test reports (MTRs), purchase orders, drawings, and material specifications.
• Verify product accuracy by cross-referencing part numbers, drawing revisions, and maintaining strict heat traceability.
• Identify missing documentation and proactively communicate with suppliers and customers to resolve documentation discrepancies.
• Prepare AS9102 First Article Inspection (FAI) forms and reports for aerospace and defense clients.
• Manage customer portals, creating required compliance documentation and uploading completed data packages directly to client systems.

SKILLS & QUALIFICATIONS

• A HS Diploma or GED with equivalent work history.
• 3-5 years of experience in quality documentation, document control, or a related quality role within a precision manufacturing environment (aerospace or defense experience preferred).
• Experience preparing AS9102 First Article Inspection reports is preferred.
• Strong computer skills, with high proficiency in using digital customer portals, MS Office, and document management workflows.
• Strong reading comprehension of technical data, including the ability to interpret blueprints, drawings, engineering revisions, and material specifications. Experience with GD&T preferred.
• Alignment with the requirements and principles of the Advantech Quality Management System and ISO 9001:2015.
• Excellent communication and problem-solving skills to interface directly with suppliers and customers when resolving paperwork missing or errors.
• Capacity to handle changes in business operations and adjust to new situations.
• Ability to work with limited supervision while maintaining meticulous attention to detail.

JOB BENEFITS

• Vacation
• Sick Days
• Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Voluntary Disability Insurance
• 401(k) Plan with Company Match

According to the New York Pay Transparency law, the pay range for this job is $21.00 - $25.00 / hour. The actual compensation will be determined based on experience and other factors permitted by law.

Advantech Industries Inc. is a Drug-Free Workplace. Employment is contingent upon the successful completion of a pre-employment drug screen.

ITAR Restricted: This position is restricted to US Citizens, Permanent Residents or Green Card Holders.

EOE/AA Race/Color/Sex/Religion/National Origin/Disability/Veteran

Advantech Industries Inc. is committed to providing a work environment that is free from unlawful discrimination and harassment in any form and will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Monday through Friday 7:30 am to 4:00 pm.

Full-time employment (39.75 hours per week).

Compensation details: 21-25 Hourly Wage