Quality Coordinator

RMS Energy; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Compensation

Full Benefits

401(k) with Company Match

Top‑Tier Equipment

Compensated Travel Time plus Per Diem

Education Support

Generous PTO

Employee Assistance Program

Job summary

RMS Energy is seeking a Quality Coordinator to support development, formatting, and standardization of enterprise documentation within the RMS OS. You will ensure policies, procedures, charters, and executive materials align with approved templates and governance standards.

In this role you will format documents, maintain version control, prepare materials for upload, assist in organizing documentation libraries, and help create basic process diagrams, all while protecting confidential

Qualifications

• Strong attention to detail and organizational skills.
• Ability to format documents to enterprise templates and standards.
• Comfort with version control, metadata, and basic process diagrams.
• Strong written and verbal communication in a corporate context.

Responsibilities

• Format policies, SOPs, and working documents using approved templates.
• Standardize fonts, spacing, headers/footers, and numbering.
• Convert drafts into properly formatted Word documents.
• Apply naming conventions and version control before upload.
• Prepare documents for upload into the document control system.
• Perform formatting quality checks and correct inconsistencies.
• Organize and maintain centralized documentation libraries.
• Convert outlines into basic process flow diagrams (Visio or equivalent).
• Support executive presentation clean-up and slide formatting.
• Track document status and maintain simple review logs.
• Maintain confidentiality of governance and strategic materials.

Skills

MS Outlook

MS Excel

MS Word

Education

Undergraduate degree in Business/Engineering/Operations/Communications or related field (Industrial Engineering preferred)

Tools

Visio

Job description

We’re looking for a Quality Coordinator that will support the development, formatting, and standardization of enterprise documentation within the RMS Operating System (RMS OS).This role demands exceptional attention to detail, strong organizational skills, and technical proficiency in Microsoft Office to ensure policies, procedures, charters, process maps, and executive materials are aligned with approved templates and governance standards. The coordinator plays a critical support role in maintaining a scalable, audit-ready documentation structure as the organization continues to grow.

What You’ll Do:

• Format policies, SOPs, work instructions, charters, and supporting documents using approved company templates.
• Standardize fonts, spacing, headers/footers, numbering, tables, and revision control sections to align with enterprise documentation standards.
• Convert draft content (email notes, PowerPoint slides, outlines, meeting summaries) into properly formatted Word documents.
• Apply document naming conventions and version control standards prior to system upload.
• Prepare documents for upload into the document control system ensuring required fields and metadata are completed accurately.
• Perform formatting quality checks on existing documentation and correct inconsistencies.
• Assist in organizing and maintaining centralized documentation libraries.
• Convert written process outlines into basic process flow diagrams (Visio or equivalent) following provided standards.
• Support executive presentation clean-up, including slide formatting, alignment, and visual consistency.
• Track document status and maintain simple logs for review, approval, and publication cycles.
• Maintain strict confidentiality of internal governance, compliance, and strategic materials.
• Assume other duties as assigned.

The Experience We’re Looking For:

• Proficient in Microsoft Outlook, Excel, and Word for field documentation

Additional Requirements:

• Ability to travel up to 10% throughout the continental USA, reflecting flexibility and commitment to project needs.
• Ability to pass a stringent drug screening and background check, ensuring compliance with organizational standards and policies.
• Hold a valid and current driver's license.

Bonus Points for:

• Currently enrolled in or recently graduated from an accredited undergraduate program in Business, Engineering, Operations, Communications, or related field; Industrial Engineering highly preferred.
• Demonstrated proficiency in Microsoft Word and PowerPoint, including structured document formatting (headings, numbering, tables, headers/footers).
• Exceptional attention to detail and ability to identify formatting inconsistencies.
• Strong written communication skills and ability to follow defined standards precisely.
• Ability to manage multiple assignments and meet deadlines in a structured environment.
• Exceptional communication and presentation skills, with a strong customer focus and the ability to effectively convey complex information to diverse audiences.
• Excellent organization, time management, leadership, and decision‑making skills, demonstrating a capacity for managing multiple priorities and driving project success.

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission‑driven team that values safety, teamwork, innovation, and continuous growth.

• Competitive Compensation– Overtime potential and merit‑based raises
• Full Benefits– Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment &Career Growth– Be part of a fast‑growing company with promotion potential
• 401(k) with Company Match– Traditional & Roth options + free investment guidance
• Top‑Tier Equipment–Provided to support you in the field
• Compensated Travel Time plus Per Diem–Earn while seeing new places
• Education Support– Paid training, certifications, and industry memberships
• Generous PTO– Paid vacation, holidays, and sick leave
• Employee Assistance Program– Legal, financial, and mental wellness support

Want to be part of something meaningful?

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.For more information about RMS Energy, please visit www.rmsenergy.com.