Administrative Business Manager

RMS Energy; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Full benefits (medical, dental, vision

401(k) with company match

Paid time off (PTO)

Education support

Employee assistance program

Job summary

RMS Energy in Orlando, FL is seeking an Administrative Business Manager to coordinate scheduling, materials, financials, and reporting. This role bridges project execution with business administration, supporting both operations and leadership to ensure on-time, on-budget delivery with high quality and documentation.

You will manage records, oversee handoffs between Sales and Operations, maintain backlogs and accruals, and track equipment and material usage to minimize waste.

Qualifications

• 5+ years in production control, operations coordination, or logistics; military logistics training accepted.
• Strong mathematical skills for cost tracking, job rollups, and invoice verification.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage project records from order entry through final invoice, ensuring complete and accurate documentation.
• Coordinate Sales and Operations handoffs to support planning, scheduling, and resource assignment.
• Maintain production backlogs, job status logs, and monthly accruals.
• Process material requisitions, track deliveries, resolve availability issues, and stage materials for active projects.
• Maintain equipment and special tool inventories, including preventive maintenance and calibration schedules.
• Track equipment locations using the company’s designated tracking system.
• Monitor and control material usage to reduce waste, maintain accurate inventory records, and support cost-control measures.
• Ensure test reports are processed, logged, reviewed, and submitted on time.
• Review completed job documentation for accuracy and completeness and resolve missing information.
• Manage invoicing to reduce errors and delays and support cash flow.
• Track job costing and ensure accurate cost roll-up in financial and production systems.
• Support continuous improvement by identifying process gaps and operational efficiencies.

Skills

Production coordination

Math skills

MS Office

Prioritization

Analytical skills

Education

Bachelor's degree in engineering, business or technical field

Tools

SAGE

CRM tools

Job description

Position:Administrative Business Manager

Location: Orlando, FL

Job Id:1199

# of Openings:1

We’re looking for an Administrative Business Manager (ABM) who thrives on organizing people, projects, and processes. In this key operational role, you’ll help bridge the gap between project execution and business administration by coordinating scheduling, materials, financials, and reporting. The ABM will support both operations and leadership teams to ensure work is executed on time, on budget, and with the highest attention to quality and documentation.

What You’ll Do:

• Manage project records from order entry through final invoice, ensuring complete and accurate documentation
• Coordinate Sales and Operations handoffs to support planning, scheduling, and resource assignment
• Maintain production backlogs, job status logs, and monthly accruals
• Process material requisitions, track deliveries, resolve availability issues, and stage materials for active projects
• Maintain equipment and special tool inventories, including preventive maintenance and calibration schedules
• Track equipment locations using the company’s designated tracking system
• Monitor and control material usage to reduce waste, maintain accurate inventory records, and support cost-control measures
• Ensure test reports are processed, logged, reviewed, and submitted on time
• Review completed job documentation for accuracy and completeness and resolve missing information
• Manage invoicing to reduce errors and delays and support cash flow
• Track job costing and ensure accurate cost roll-up in financial and production systems
• Support continuous improvement by identifying process gaps and operational efficiencies
• Report deviations from established procedures or instructions to the appropriate steakholder

The Experience We’re Looking For:

• 5+ years in production control, operations coordination, or logistics; military logistics training accepted
• Strong mathematical skills for cost tracking, job rollups, and invoice verification
• Proficiency in Microsoft Office Suite
• Ability to manage competing priorities, support field operations, and lead process discipline
• Strong analytical and presentation skills

Additional Requirements:

• Willingness to travel up to 10% across the continental U.S.
• Valid driver’s license
• Must successfully complete a background check and pre-employment/random drug tests
• Legally authorized to work in the United States

Bonus Points for:

• Experience with construction or field service operations
• Knowledge of SAGE and CRM tools
• Bachelor’s degree in engineering, business, or a technical field preferred
• Familiarity with equipment calibration and preventive maintenance tracking systems
• Prior involvement with project planning and backlog reporting systems

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
• 401(k) with Company Match – Traditional & Roth options + free investment guidance
• Education Support – Paid training, certifications, and industry memberships
• Generous PTO – Paid vacation, holidays, and sick leave
• Employee Assistance Program – Legal, financial, and mental wellness support

Want to be part of something meaningful?

and join a team wherePeople, Purpose, and Powercome together –your future starts here.

RMS Energy is an Equal Opportunity Employer.

We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.

For more information about RMS Energy, please visit www.rmsenergy.com.