Quality Assurance Specialist II

First Bank Trust; Cambridge (MN); On-site; USD 25,000 - 33,000; Full time

Job summary

First Bank & Trust is seeking a Loan Documentation Specialist for the Quality Assurance Department and Flood Desk. The role reviews and indexes loan documentation, performs pre-closing reviews, and communicates corrections to lending staff to ensure compliance with bank policies and regulations.

Requirements include an associates degree and 3 years of relevant experience, with preference for commercial or agricultural loan documentation.

Qualifications

• Associates degree and 3 years of relevant experience required.
• Experience in commercial or agricultural loan documentation preferred.
• Familiarity with LOS, Synergy or similar loan-documentation imaging systems preferred.

Responsibilities

• Review loan packages for collateral completeness and corporate existence.
• Perform pre-closing reviews in LOS and Synergy for proper approvals and documentation.
• Conduct post-closing reviews to ensure complete, accurate loan files and proper indexing.
• Analyze banker discrepancy reports and maintain document-tracking records for collateral perfection.

Skills

Critical thinking

Communication

Attention to detail

Organizational skills

Education

Associates degree

Tools

Loan Origination System (LOS)

Synergy

Job description

Job Description:

This person performs a wide variety of activities in the daily processing of loan transactions for the Quality Assurance Department and Flood Desk. This position reviews and indexes loan documentation, maintains document-tracking information, and independently performs defined pre-closing reviews of designated commercial and agricultural loans in the bank’s loan operating system. The position identifies documentation deficiencies and communicates required corrections to lending staff to ensure compliance with bank policies, approvals and applicable regulations.

Qualifications: An associate’s degree and three years of relevant experience, or an equivalent combination of education and experience. Relevant experience in commercial or agricultural loan documentation, collateral documentation is preferred. The position requires experience in reviewing loan-file documentation, identifying documentation deficiencies, and maintaining accurate electronic loan documentation. Familiarity with Loan Origination Systems, Synergy, or comparable loan-documentation and imaging systems is preferred. Strong critical-thinking, communication, organization, and attention-to-detail skills are required.

Principal Responsibilities:

• Review completed loan packages for smaller, less complex business/ag credits and supporting documentation for collateral completeness and corporate existence. Ensure accurate input of collateral information in the Loan Origination System (LOS). Work with bank’s Centralized Loan Processing & Collateral departments and business lines to ensure collateral is documented accurately and perfected appropriately.

• Perform pre-closing review of documentation in LOS and Synergy to ensure loans are closed within proper approval and with appropriate documentation. Identify needed documentation and communicate to business lines.

• Conduct post-closing reviews to ensure funded loan files contain complete, accurate, and legible documentation and that documents are properly indexed. Follow up with lending staff regarding missing items and track outstanding documentation to support collateral perfection.

• Review and analyze banker discrepancy reports while maintaining document tracking records to ensure the accurate collection of required financial information and supporting documentation necessary for collateral perfection and ongoing credit monitoring.

• Index and approve loan documentation scanned in at various branch locations and index loan file documentation. Review and approve documentation in loan operating system for accuracy and verify documents are categorized properly.

• Review and approve consumer adverse loan documentation including incomplete and withdrawns to ensure regulatory compliance within prescribed timelines

• Provide support to commercial and ag lending staff.

• Process and work various reporting for maintenance to the document tracking system

• Complete special projects and perform other duties as assigned by the Quality Assurance Manager.

• Act in accordance with FBT policies and procedures as set forth in the employee handbook.

• Adhere to compliance policies and procedures as set forth in the employee handbook.

Compensation Grade

Hourly Grade 4

First Bank & Trust is an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or status as a protected veteran. Read our completeEqual Employment Opportunity Policy Statement. Applicants who would like to request reasonable accommodation to the application or interview process should call Human Resources at 800.843.1552 or [e-mail].