Quality Assurance Assistant — Data & Document Control

Smithindustriestx; Town of Texas (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

401(k) matching

Dental insurance

Job summary

Smith Industries in Wisconsin is seeking an experienced Quality Assurance Assistant to join our fast-paced team. This high-volume role requires sharp attention to detail, strong organization, and the ability to juggle multiple priorities while maintaining quality standards.

You will input and manage QA data, prepare QMS documents, coordinate submissions with clients and inspectors, and provide occasional customer service support. A HS diploma is required; an associate degree is preferred.

Qualifications

• 1–2 years of QA, administrative, or compliance experience.
• Proficiency in MS Word and Excel; familiarity with AI tech is a plus.
• Strong written and verbal communication and ability to manage multiple projects.
• Willingness to work a flexible schedule and be a reliable team player.
• Knowledge of ASME/API codes is a plus.

Responsibilities

• Input and manage QA data and maintain filing systems.
• Register code vessels with a national board via third-party inspection.
• Create and maintain QMS docs in Word/Excel/PDF for each product.
• Learn internal software (e.g., SharePoint) and support leadership to meet deadlines.
• Coordinate document submittals and track approval with clients/inspectors.
• Provide backup support for customer service when needed.
• Follow safety policies and PPE requirements.

Skills

Organizational skills

Attention to detail

Time management

Communication

Education

High school diploma or GED

Associate degree or technical certification preferred

Tools

SharePoint

Microsoft Word

Microsoft Excel

Job description

Smith Industries in Wisconsin is seeking an experienced Quality Assurance Assistant to join our fast-paced team. This high-volume role requires sharp attention to detail, strong organization, and the ability to juggle multiple priorities while maintaining quality standards.

You will input and manage QA data, prepare QMS documents, coordinate submissions with clients and inspectors, and provide occasional customer service support. A HS diploma is required; an associate degree is preferred.