Quality Administrator USA – Documentation & Compliance Lead

Cefetra Group BV; Chicago (IL); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

40 hours/week

Competitive salary

Bonus program

401(k) matching

Medical, dental, vision insurance

Paid vacation

Flexible work environment

Professional development

Global collaboration

Entrepreneurship culture

Job summary

Royal Ingredients Group, part of the Cefetra Group, is seeking a Quality Administrator USA to manage core administrative quality activities for the USA and Canada. You will ensure questionnaires, portals, and documentation are accurate and up to date, serving as the quality liaison between the USA team and Alkmaar HQ.

The role is primarily office-based in the Chicago or St. Louis area and requires a structured, detail-oriented professional with QA/food safety experience and knowledge of HACCP

Qualifications

• Based in the Chicago or St. Louis area.
• Degree in Quality Management, Food Science, Food Safety or equivalent.
• Experience in quality assurance, food safety, supplier quality or compliance support.
• Familiarity with US food safety requirements (FSMA) and PCQI certification preferred or willing to obtain.
• Knowledge of HACCP, supplier documentation, traceability and corrective action follow-up.
• Structured, accurate and detail-oriented with ability to organize priorities and meet deadlines.

Responsibilities

• Complete and follow up supplier and customer questionnaires and requests.
• Collect and check information and ensure timely responses.
• Prepare and share statements, certificates and quality documentation.
• Keep supplier and customer information accurate and up to date.
• Monitor document validity and follow up missing or expired documents.
• Support supplier, customer, warehouse and third-party quality activities.
• Coordinate product samples, testing requests and analysis results.
• Support traceability exercises, mock recalls, audits and warehouse visits.
• Support quality training activities.
• Provide day-to-day quality support to internal and external stakeholders.
• Coordinate routine quality topics with the Head Office Quality team.
• Escalate recurring or business-critical quality issues when needed.

Skills

Quality assurance experience

Food safety knowledge (FSMA)

PCQI certification preferred

HACCP knowledge

Traceability and documentation

Education

Degree in Quality Management / Food Science / Food Safety or equivalent

Job description

Royal Ingredients Group, part of the Cefetra Group, is seeking a Quality Administrator USA to manage core administrative quality activities for the USA and Canada. You will ensure questionnaires, portals, and documentation are accurate and up to date, serving as the quality liaison between the USA team and Alkmaar HQ.

The role is primarily office-based in the Chicago or St. Louis area and requires a structured, detail-oriented professional with QA/food safety experience and knowledge of HACCP