Quality Administrator

Knowles Precision Devices; San Diego (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Knowles Precision Devices seeks a detail-oriented QA/Documentation Assistant to support the QMS Coordinator and Quality Manager. You will collaborate with Quality, Engineering, and Production to maintain AS9100 compliance and ensure timely release of job travelers.

Your duties include document review, data management in the QMS, and preparing reports while ensuring accurate training coordination and procedures documentation. This role emphasizes attention to detail and team collaboration.

Qualifications

• 2+ years experience in Quality Assurance.
• Excellent computer skills (Microsoft Office Suite).
• Fluent in English with strong written and verbal communication.
• Strong communication skills, both written and verbal.
• Ability to work in a team environment.
• Ability to work independently with initiative.
• Strong interpersonal skills and attention to detail.
• Ability to document process procedures and manufacturing work instructions.
• Focused on quality and compliance.
• Eligible to work in the U.S. without ITAR constraints.

Responsibilities

• Provide administrative support to QA with document review, scanning, filing, and data archiving.
• Maintain data in the Quality Management System.
• Support maintenance and calibration of required tools per PM module.
• Prepare regularly scheduled reports and reconcile data inventory.
• Schedule and track training for employees in the QMS.
• Review Process Procedures and Production Travelers for accuracy.
• Support timely release of Production Travelers to meet OTD goals.
• Ensure compliance with AS9100 standards.
• Collaborate with cross-functional teams and maintain professional relationships.
• Follow safety practices and report incidents.

Skills

Quality Assurance

Microsoft Office

Communication skills

Teamwork

Independent worker

Attention to detail

Process documentation

English fluency

Tools

Quality Management System

Job description

Job Overview

This position provides continuous support to the QMS Coordinator and Quality Manager. Work with Quality, Engineering and Production teams to provide required documentation in order to maintain compliance for AS9100 certification and prompt release of Job Travelers. Documentation may include Quality Assurance Procedures, Production Process Procedures, Control Plans, Manufacturing Travelers and Job Order instructions.

Job Overview

This position provides continuous support to the QMS Coordinator and Quality Manager. Work with Quality, Engineering and Production teams to provide required documentation in order to maintain compliance for AS9100 certification and prompt release of Job Travelers. Documentation may include Quality Assurance Procedures, Production Process Procedures, Control Plans, Manufacturing Travelers and Job Order instructions.

Duties & Responsibilities

• Provide administrative support to the QA Department with such tasks as document review and updating, scanning, filing, data retrieval and archiving.
• Assist in maintaining data in Quality Management system.
• Support accurate and timely maintenance and calibration of all required tools per the Quality Management system preventive maintenance module.
• Assist in the preparation of regularly scheduled reports, and submit and reconcile data inventory.
• Assist in scheduling and tracking of necessary training for employees in the Quality Management system.
• Assist in periodic review of Process Procedures and Production Travelers to ensure correct processes are being documented and followed.
• Support the timely release of Production Travelers in order to achieve OTD goals.
• Assists in ensuring compliance in accordance with AS9100 standard.
• Maintain a positive and professional relationship with all cross-functional teams.
• Follow and support all safety practices by wearing proper personal protective equipment (PPE), following all Standard Operating Procedures (SOP) and complying with safety signs and placards, maintaining good housekeeping, communicating unsafe practices and conditions to your local or PD EHS teams, and reporting all safety incidents (including near misses) as they occur.
• Any other duties that may be assigned
  
  

Qualifications & Skills

• 2+ years experience in Quality Assurance.
• Excellent computer skills (Microsoft Office Suite).
• Ability to maintain a professional and positive attitude in a fast-paced environment.
• Fluent in English, with a focus on communication skills like spelling, grammar and phone etiquette.
• Strong communication skills, both written and verbal.
• Ability to work in a team environment.
• Ability to work independently without intensive oversight – must take initiative on a regular basis.
• Strong inter-personal skills.
• Excellent attention to detail and well organized.
• Ability to understand and document process procedures.
• Ability to understand and document manufacturing work instructions.
• Positive customer service and team attitude.
• Focused on Quality and Compliance.
• All applicants must be eligible to work in the U.S. without restriction to ITAR documentation and materials.
• Must be a U.S. citizen, legal permanent resident, refugee, or asylee.
  
  

Supervisory Responsibilities

• None
  
  

Work Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand, walk, and sit.
• Use hands to finger, handle, feel objects, and type on keyboard; reach with hands and arms; talk and hear.
• Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.
• The noise level in the work environment is usually minimal, working in an office or stock