QC Sample Coordinator: Materials & Testing Support

PCI Pharma Services; Madison (WI); On-site; USD 30,000 - 39,000; Full time

Job summary

PCI Pharma Services in Madison, WI is seeking a QC Sample Coordinator II to support the QC Sample Management group, including raw material sampling, testing coordination with internal and external labs, and data collection for QA review. The role requires 2–5 years of experience, attention to detail, and the ability to work across departments.

Responsibilities include scheduling sampling, aseptic work in a biosafety cabinet, and coordinating with third-party labs.

Qualifications

• 2-5 years relevant business experience.
• Proficient in MS Office.
• Strong attention to detail and ability to work in a cross-functional team environment.
• Professional interpersonal skills and the ability to communicate well orally and in writing.
• Ability to multi-task in a dynamic environment with changing priorities.
• Ability to work independently as well as on a team, with limited supervisory oversight.
• Master Control experience a plus.
• cGMP experience a plus.

Responsibilities

• Review incoming material receipt packets to assess testing needs.
• Regularly check USP, EP, and JP Compendia for material monograph updates.
• Create and revise cGMP documents and Raw Material Specifications documents per current industry standards.
• Schedule sampling of raw materials.
• Routinely perform aseptic sampling inside a Biological Safety Cabinet.
• Perform routine cleaning of sampling facilities.
• Request quotes and purchase orders for testing performed externally.
• Submit all applicable sample submission paperwork to the appropriate testing labs.
• Assist with regular communications with 3rd party labs performing external testing.
• Perform dimensional inspections on packaging components.
• Manage shipment of all final product samples.
• Review testing results to ensure accuracy and compliance.
• Perform routine data generation and problem solving.
• Escalate testing failure or safety concerns to management in a timely manner.
• Independently manage deviation, out-of-specification or aberrant result investigations, as needed.
• Assist with CAPA, MOC competition, and Audit responses, as needed.
• Order/restock laboratory and office supplies, as needed.
• Complete assigned training in a timely fashion.
• Attend scheduling meetings and communicate critical timelines or potential challenges to the pending manufacturing schedule.
• Review final product and sampling plans for accuracy.
• Coordinate training experiences for new hires on the sampling processes

Skills

Attention to detail

Cross-functional teamwork

Oral and written communication

Multi-tasking

Independent work

Tools

MS Office

Job description

PCI Pharma Services in Madison, WI is seeking a QC Sample Coordinator II to support the QC Sample Management group, including raw material sampling, testing coordination with internal and external labs, and data collection for QA review. The role requires 2–5 years of experience, attention to detail, and the ability to work across departments.

Responsibilities include scheduling sampling, aseptic work in a biosafety cabinet, and coordinating with third-party labs.