Purchasing/Warehouse Assistant

Western Valley Meat Company; Fresno (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Western Valley Meat Company in Fresno, CA is seeking a detail-oriented Purchasing Warehouse Assistant to support vendor setup, document control, and order processing. You will coordinate with HR, Safety, QA for onboarding, SDS, training, and sampling, and help maintain central filing and reports.

The role requires a high school diploma (business admin a plus) and 2–4 years in food industry purchasing/warehousing, with Office 365 skills and strong communication.

Qualifications

• High school diploma required; business administration education a plus.
• 2–4 years in a Purchasing Warehouse Assistant role within Food & Food Processing.
• Proficiency with Office 365 (Excel, Outlook, PowerPoint, Word).
• Ability to work independently and as part of a team; strong communication.

Responsibilities

• Support purchasing warehouses with new vendor setup and documentation.
• Maintain/record keeping, certificates of insurance, W-9s, and NDAs.
• Coordinate onboarding with HR, Safety, QA; SDS, training, and testing.
• Prepare reports and assist with vendor and item number requests.

Skills

Organization

Communication

Multi-tasking

Attention to detail

Customer service

Education

High school diploma

Business Administration degree

Tools

Office 365

Excel

Outlook

PowerPoint

Word

Job description

JOB SUMMARYCandidates will support purchasing/warehouses with new vendors and existing vendors. Candidates should have strong organizational skills and attention to detail, excellent communication skills, both written and verbal, ability to multi-task and handle priorities under pressure, and strong customer service skills with a focus on providing exceptional service for our internal customers (internal departments).DUTIES AND RESPONSIBILITIESSupport purchasing warehouses with new vendor setup for all Facilities/Plants.Maintain/record keeping (Document Control), follow up with vendors on getting the correct certificate of insurance, W-9, and NDAs.Coordinate with varies department such as HR, Safety, and QA for New Vendor on Boarding, SDS, required training, and new item samples testing and approval.Identify and submit request(s) for new item number(s).Complete credit applications with supporting documentation for Director of Procurement’s signature.Support Warehouse Manager and Purchasing Agents with internal departmental requests.Handle all requests for FedEx/UPS deliveries incoming and outgoing.Support/follow up on job work orders and requisitions from internal departments with issues, questions and concerns.Maintain and/or export excel sheets/reports for purchasing and warehouse.Support with internal research on new/existing vendors that can support our company needs.Responding to the vendor’s general questions and concerns, provide the vendor with our documents as requested.Getting with various internal departments to help identify stock items vs. one off buys.Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.Assist with setting up and coordinating deliveries plant to plant, meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.All other duties and special projects as assigned by supervisor or managerEXPERIENCE AND REQUIREMENTSHigh school diploma or equivalent required; further education in Business Administration or related field is a plus.Minimum of 2 to 4 years of experience in a Purchasing Warehouse Assistant role within the Food & Food Processing industry.Experience in handling both inbound and outbound calls and email correspondence professionally and timely.Proven ability to manage data entry tasks accurately and efficiently.Ability to work independently, with minimally supervisionDemonstrated ability to work collaboratively in a team environment.Proficiency in Office 365 (Excel, outlook, PowerPoint and word processing)Ability to work in a warehousing office environmentAbility to work 6+hrs utilizing computer systems.Ability to maintain regular attendance and punctualityExperience with SOP systems, purchasing programsWestern Valley Meat Company is an Equal Opportunity Employer. Candidates are evaluated and selected based on their qualifications for the job in question. We do not base our employment decisions on employee's or applicant's citizenship, race, age, color, sex, religion, natural origin, sexual orientation, handicap, or disability, marital status, veteran status, reproductive health decision making, or any other basis prohibited by local, state, or federal law.Western Valley Meat participates in E-Verify during the hire process for all new Team Members.