Purchasing Technician — Growth & Comprehensive Benefits

Pinon Unified School District; Pinon (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Life Insurance

Mental Health Benefits

Retirement Plan

Paid Time Off

Disability Insurance

Training & Development

Employee Assistance Program

Professional Development

Job summary

Pinon Unified School District is seeking an experienced Purchasing Specialist to support district purchasing operations, ensure compliance with USFR, and assist with requisitions, vendor setup, and bid processes.

The role involves interpreting policies, training staff on obtaining quotes, processing purchase orders, maintaining vendor records, and supporting year-end inventories and audits. Strong communication and organizational skills are essential.

Qualifications

• Associate's degree in Purchasing, Business, or related field, required.
• Three (3) years of experience in purchasing support and record-keeping, and background in working with contracts and inventory control within a purchasing or distribution environment, required.
• Working knowledge of Mac and PC hardware and software; proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and Google platform.
• Ability to plan and prioritize work to meet schedules and timelines.
• Skill in handling interruptions, changing priorities, and working with limited directions.
• Strong written and oral communication when interacting with staff and the public.

Responsibilities

• Interprets rules, policies, and procedures affecting the District purchasing operations.
• Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
• Communicates with district staff, vendors, and agencies to ensure purchasing and district travel accuracy.
• Provides support and guidance for staff in using the purchase requisition module in iVisions.
• Receives requisitions for processing, including services, supplies, equipment, and service contracts; completes final review to produce purchase orders.
• Receives and reviews incoming requisitions, assigns account codes, and verifies purchasing compliance with USFR.
• Obtains price and delivery estimates from current vendors for purchases.
• Organizes vendor files containing contact information and performance data to support purchasing.
• Maintains records of purchasing agreements and contracts; monitors balances and needs.
• Prepares vendor lists and advertising sources to support bid announcements.
• Plan and prioritize work to meet schedules and timelines.
• Performs clerical support for district purchasing operations.
• Assists in year-end inventories by reconciling recorded vs. physical differences; documents transactions for audits.
• Cooperates with auditors and provides information as required.
• Performs other duties as assigned.

Skills

Communication skills

Planning & prioritization

Adaptability

Customer service

Education

Associate's degree in Purchasing, Business, or related field

Tools

Microsoft Office

Google Workspace

Job description

Pinon Unified School District is seeking an experienced Purchasing Specialist to support district purchasing operations, ensure compliance with USFR, and assist with requisitions, vendor setup, and bid processes.

The role involves interpreting policies, training staff on obtaining quotes, processing purchase orders, maintaining vendor records, and supporting year-end inventories and audits. Strong communication and organizational skills are essential.