Purchasing Technician

Pinon Unified School District; Pinon (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Life Insurance

Mental Health Benefits

Retirement Plan

Paid Time Off

Disability benefits

Training & Development

Employee Assistance Program

Professional Development

Job summary

Pinon Unified School District seeks an experienced Purchaser/Support staff member to handle requisitions, vendor setup, and the purchase-order lifecycle in a district setting.

The role requires an Associate's degree and 3 years of purchasing experience, with proficiency in Mac/PC, MS Office, and Google tools. You will organize vendor data, assist with year-end inventories, and support district travel purchasing.

Qualifications

• Associate's degree required.
• Three years of purchasing support and record-keeping experience required.
• Working knowledge of Mac/PC, MS Office Suite, and Google platform required.
• Ability to plan and prioritize to meet schedules and timelines.
• Excellent written and verbal communication with staff and the public.

Responsibilities

• Interpret rules, policies, and procedures affecting district purchasing operations.
• Orient staff on quotes, vendors, purchase requisitions, and purchase orders.
• Communicate with district staff, vendors, and agencies regarding purchasing and district travel accuracy.
• Support staff in using the purchase requisition module in iVisions.
• Receive requisitions and complete final review to produce purchase orders.
• Review requisitions, assign account codes, and verify USFR compliance.
• Obtain price and delivery estimates from vendors for purchases.
• Maintain vendor files with contact, delivery, cost, tax, and quality data.
• Maintain active contracts and ensure balances reflect transactions and needs.
• Prepare vendor lists and sources to support bid announcements.
• Plan and prioritize work to meet schedules.
• Provide clerical support for district purchasing.
• Assist year-end inventories and audits.

Skills

Vendor management

Purchase orders

Requisition process

USFR knowledge

Education

Associate's degree in Purchasing/Business

Tools

iVisions

Microsoft Office

Job description

• Interprets rules, policies, and procedures affecting the District purchasing operations.
• Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
• Communicates with, but not limited to, district staff, vendors, and agencies to assure the accuracy as it relates to purchasing and district travel.
• Provide support and guidance for staff in using the purchase requisition module in iVisions.
• Receives requisitions for processing, but not limited to, a variety of services which includes supplies, equipment, and service contracts. Completes the final review to produce purchase orders.
• Receives and reviews incoming purchase and district travel requisitions, assigns account codes, and verifies purchasing is incompliance with the Uniform System of Financial Records (USFR).
• Obtains price and delivery estimates from current vendors associated to purchase of route items.
• Organizes vendor files containing contact information, delivery, cost, tax, and quality performance, and other information that supports purchasing.
• Maintains detail and accurate record of active files of all purchasing agreements and contracts, ensuring that balances reflect completed transactions, work-in-progress, and anticipated needs.
• Prepares vendor list, contact information, advertising sources, and other information to support a bid announcement.
• Plan and prioritize work to meet schedules and timelines.
• Performs a variety of clerical support to the district purchasing role.
• Assists in the year-end inventories by inputting and reconciling of recorded versus physical differences. Documents transactions to support annual audits.
• Cooperates and works with auditors, and provides information to them as required
• Performs other duties as assigned.

Requirements

• Associate's degree in Purchasing, Business, or other closely related field, required.
• Three (3) years of experience in purchasing support and record-keeping, and background in working with contracts and inventory control within a purchasing or distribution environment, required.
• Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
• Must be able to plan and prioritize work to meet schedules and timelines.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.

• Must have proven successful employment record.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Mental Health Benefits for employees and dependents (Calm and Modern Health)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development