Purchasing Technician

Pinonunifedschooldistrict4; Pinon (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Life Insurance (Basic, Voluntary &

Mental Health Benefits

Retirement Plan

Paid Time Off

Short Term & Long Term Disability

Training & Development

Employee Assistance Program

Professional Development

Job summary

Pinon Unified School District seeks a purchasing support professional to interpret rules and oversee requisitions, quotes, vendor setup, and purchase orders.

You will orient staff, review requisitions, assign account codes, and ensure compliance with USFR while coordinating with vendors and district staff. Strong experience in purchasing, contracts, inventory control, and MS Office is required.

Qualifications

• Associate's degree in Purchasing, Business, or related field.

Responsibilities

• Interpret rules, policies, and procedures affecting District purchasing operations.
• Orient staff on quotes, vendors, requisition process, and purchase orders.
• Communicate with district staff, vendors, and agencies to assure purchasing accuracy.
• Provide support for staff in using the requisition module in iVisions.
• Receive requisitions and complete final review to produce purchase orders.
• Review incoming requisitions and travel requisitions; assign codes and verify USFR compliance.
• Obtain price and delivery estimates from current vendors.
• Maintain vendor files with contact, delivery, cost, tax, and performance data.
• Prepare vendor lists and sources to support bid announcements.
• Plan and prioritize work to meet schedules and timelines.
• Perform clerical support for district purchasing.
• Assist in year-end inventories by reconciling records with physical counts.
• Cooperate with auditors and provide information as required.
• Perform other duties as assigned.

Education

Associate's degree in Purchasing, Business, or related field

Three years of purchasing support and record-keeping experience

Microsoft Office Suite proficiency (Word, Excel, PowerPoint, OneNote)

Google platform proficiency

Strong organizational and prioritization skills

Effective written and verbal communication

Proven employment record

Tools

Mac/PC

Vendor management systems

Job description

• Interprets rules, policies, and procedures affecting the District purchasing operations.
• Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
• Communicates with, but not limited to, district staff, vendors, and agencies to assure the accuracy as it relates to purchasing and district travel.
• Provide support and guidance for staff in using the purchase requisition module in iVisions.
• Receives requisitions for processing, but not limited to, a variety of services which includes supplies, equipment, and service contracts. Completes the final review to produce purchase orders.
• Receives and reviews incoming purchase and district travel requisitions, assigns account codes, and verifies purchasing is incompliance with the Uniform System of Financial Records (USFR).
• Obtains price and delivery estimates from current vendors associated to purchase of route items.
• Organizes vendor files containing contact information, delivery, cost, tax, and quality performance, and other information that supports purchasing.
• Maintains detail and accurate record of active files of all purchasing agreements and contracts, ensuring that balances reflect completed transactions, work-in-progress, and anticipated needs.
• Prepares vendor list, contact information, advertising sources, and other information to support a bid announcement.
• Plan and prioritize work to meet schedules and timelines.
• Performs a variety of clerical support to the district purchasing role.
• Assists in the year-end inventories by inputting and reconciling of recorded versus physical differences. Documents transactions to support annual audits.
• Cooperates and works with auditors, and provides information to them as required
• Performs other duties as assigned.

Requirements

• Associate's degree in Purchasing, Business, or other closely related field, required.
• Three (3) years of experience in purchasing support and record-keeping, and background in working with contracts and inventory control within a purchasing or distribution environment, required.
• Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
• Must be able to plan and prioritize work to meet schedules and timelines.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.

• Must have proven successful employment record.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Mental Health Benefits for employees and dependents (Calm and Modern Health)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development