Purchasing Specialist

Dysart Unified School District; Surprise (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Dysart Unified School District is seeking a procurement professional to oversee purchasing activities, develop bid specifications, evaluate proposals, and administer contracts in compliance with the Arizona Procurement Code.

This role involves working with end-users to craft precise specifications, conducting pre-solicitation conferences, and reporting purchasing activities to the Purchasing Administrator. Strong ethics and confidentiality are essential.

Qualifications

• High school diploma or GED required.
• Bachelor's degree in Purchasing, Business or related field preferred.
• 1+ year of experience in government procurement.
• CPPB/CPPO certification is highly desirable.

Responsibilities

• Monitors compliance with purchasing rules, procedures, and Arizona Procurement Code.
• Develops complex solicitations, including IFBs and RFPs with specs and terms.
• Prepares and evaluates quotations and specifications.
• Screens requisitions and ensures proper purchasing requirements.
• Works with end-users to develop clear specifications.
• Debriefs vendors on evaluation and contract awards.

Skills

Researching specifications

Drafting complex documents

Procedural analysis

Data interpretation

Oral and written communication

Negotiation techniques

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Visions

Job description

REVISED

• Monitors compliance with established purchasing rules, regulations, procedures, Governing Board policy and Arizona Procurement Code.
• Develops complex solicitations, including Invitation for Bid and Requests for Proposals, which will be comprised of specifications, scopes of work, terms and conditions, and addendums that accurately present and describe District needs.
• Prepares and evaluates quotation documents, including Request for Quotations and specifications.
• Screens and processes incoming requisitions for necessary purchasing requirements.
• Works with end-users to develops clear and concise specifications.
• Debriefs vendors on evaluation process and award of contracts.
• Provides training to end-users on various purchasing processes and procedures.
• Leads pre-solicitation conferences with vendors to ensure understanding of requirements and debrief meetings after evaluation and award.
• Researches supplier base and current industry standards to stay informed on latest products and trends in school supply industry.
• Prepares, for the Purchasing Administrator, periodic reports relating to school district purchasing activities.
• Establishes and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Performs other job related duties as assigned.

REPORTS TO

Purchasing Administrator

FLSA STATUS

Non-Exempt

SUPERVISES

No

JOB FAMILY

Fiscal Services

FTE

1.0

WORK CALENDAR

253

GRADE

S

APPROVED

1/26/2023

REVISED

SUMMARY

Under general direction of the Purchasing Administrator performs procurement functions including developing bid specifications, reviewing proposals, making recommendations for award of contracts, administering contracts and approving purchase orders. Relied upon to make independent decisions with regard to purchasing and contract administration under strict compliance with the Arizona Procurement Code.

Essential Duties And Responsibilities

• Monitors compliance with established purchasing rules, regulations, procedures, Governing Board policy and Arizona Procurement Code.
• Develops complex solicitations, including Invitation for Bid and Requests for Proposals, which will be comprised of specifications, scopes of work, terms and conditions, and addendums that accurately present and describe District needs.
• Prepares and evaluates quotation documents, including Request for Quotations and specifications.
• Screens and processes incoming requisitions for necessary purchasing requirements.
• Works with end-users to develops clear and concise specifications.
• Debriefs vendors on evaluation process and award of contracts.
• Provides training to end-users on various purchasing processes and procedures.
• Leads pre-solicitation conferences with vendors to ensure understanding of requirements and debrief meetings after evaluation and award.
• Researches supplier base and current industry standards to stay informed on latest products and trends in school supply industry.
• Prepares, for the Purchasing Administrator, periodic reports relating to school district purchasing activities.
• Establishes and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Performs other job related duties as assigned.

Education

• High school diploma or G.E.D. required.
• Bachelor's Degree in Purchasing, Business or other closely related field preferred.

Experience

• One (1) or more years of experience in government procurement.
• Knowledge of the Arizona Procurement Code or Arizona School District Procurement Rules and Regulations; the Uniform System of Financial Records; Contract and Business Law; Product performance and availability; and evaluation procedures, negotiation techniques, and contract award procedures.
• Professional certification as a Certified Public Purchasing Buyer (CPPB) or Certified Public Procurement Officer (CPPO) is highly desirable.

Licensing/Certifications

• Valid Level I Identity Verified Prints (IVP) Arizona Fingerprint Clearance Card (FPCC).

Computer Skills

• Demonstrated competency in computer literacy, Word and Excel.
• Previous knowledge and use of Visions is highly desirable.

Knowledge Of

• Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations.
• Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
• Techniques and methods for organizing, prioritizing, and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes, regulations.
• Customer service principles.
• Modern office technology.

Skill In

• Researching specifications, costs, and descriptions of materials and supplies.
• Structuring and drafting complex documents.
• Reviewing and analyze procedures and reports.
• Researching and writing reports.
• Preparing and presenting written and oral presentations.
• Performing mathematical and statistical analysis of data.
• Reading and interpreting general documents such as employee handbooks and safety/training manuals.
• Writing general correspondence and speaking effectively with others.
• Interpreting an assortment of instructions furnished in variable forms.
• Applying reason to research and solve moderately complex issues with little or no assistance.

Ada And Other Requirements

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light Work

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.

Working Conditions

Work is routinely performed in an indoor, office environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.