Purchasing Support

Acara Solutions, Inc.; Fremont (CA); On-site; USD 42,000 - 55,000; Full time

Job summary

Acara Solutions in Fremont, CA is seeking a Purchasing Support professional to assist buyers, maintain records, track orders, and support vendor communications. The role contributes to efficient procurement operations within a manufacturing environment.

You will gain experience supporting purchasing, vendor management, and cross-functional teams while developing data analysis and order management skills in a fast-paced setting.

Qualifications

• High School Diploma or equivalent.
• 1+ year of experience in purchasing support, procurement, supply chain, administrative support, or related business operations.
• 1+ year of experience maintaining records, processing documentation, or supporting purchasing activities.
• 1+ year of experience working with Microsoft Excel for data entry, formatting, reporting, or analysis.

Responsibilities

• Provide administrative and clerical support for purchasing and procurement activities.
• Maintain purchase orders, invoices, vendor records, files, logs, and related documentation.
• Enter, update, and maintain purchasing information within company systems.
• Assist with expediting orders and monitoring delivery schedules.
• Support buyers in obtaining pricing, delivery dates, and vendor information.
• Prepare standard RFQs.
• Assist with resolving invoice discrepancies, delivery issues, order revisions, and order cancellations.
• Maintain commodity and supplier-related information as assigned.
• Generate reports and provide data analysis support using Microsoft Excel.
• Communicate effectively with internal stakeholders and suppliers through email, Teams meetings, and phone calls.

Skills

Purchasing support

Administrative support

Data analysis

Vendor communications

Attention to detail

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft Word

Job description

Schedule: Monday to Friday; 8:00 AM to 5:00 PM

About the Opportunity:

We are seeking a Purchasing Support professional to provide administrative and clerical support to supply chain and procurement operations. In this role, you'll assist buyers, maintain purchasing records, track orders, support vendor communications, and help ensure the efficient flow of purchasing activities across the organization.

Why You'll Love Working Here:

• Be an important part of a fast-paced supply chain and procurement team.
• Gain experience supporting purchasing, vendor management, and procurement operations.
• Work closely with buyers, suppliers, and cross-functional teams.
• Develop valuable skills in data analysis, order management, and supply chain processes.
• Opportunity to contribute to operational efficiency and customer satisfaction.

Why This Opportunity is Exciting:

This role offers the opportunity to support critical procurement activities that directly impact manufacturing and business operations. You'll play a key role in maintaining accurate purchasing data, communicating with suppliers, resolving order issues, and supporting the overall success of the supply chain organization.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do:

• Provide administrative and clerical support for purchasing and procurement activities.
• Maintain purchase orders, invoices, vendor records, files, logs, and related documentation.
• Enter, update, and maintain purchasing information within company systems.
• Assist with expediting orders and monitoring delivery schedules.
• Support buyers in obtaining pricing, delivery dates, and vendor information.
• Prepare standard Requests for Quotation (RFQs).
• Assist with resolving invoice discrepancies, delivery issues, order revisions, and order cancellations.
• Maintain commodity and supplier-related information as assigned.
• Generate reports and provide data analysis support using Microsoft Excel.
• Communicate effectively with internal stakeholders and suppliers through email, Teams meetings, and phone calls.

Job Requirements

What You'll Bring:

• High School Diploma or equivalent.
• 1+ year of experience in purchasing support, procurement, supply chain, administrative support, or related business operations.
• 1+ year of experience maintaining records, processing documentation, or supporting purchasing activities.
• 1+ year of experience working with Microsoft Excel for data entry, formatting, reporting, or analysis.

What Sets You Apart:

• Experience using Microsoft Office applications including Outlook, Teams, Word, and Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities while maintaining attention to detail.
• Ability to work effectively with vendors, suppliers, buyers, and internal stakeholders.
• Experience supporting purchasing or supply chain operations in a manufacturing environment.
• Experience creating and maintaining reports using Excel.
• Knowledge of procurement processes, purchase orders, RFQs, and supplier management.
• Strong organizational and recordkeeping skills.
• Experience resolving order, pricing, or invoice discrepancies.
• Ability to proactively identify issues and assist in driving solutions.
• Excellent customer service and relationship-building skills.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Overtime: May be required based on business needs.
• Work Environment: Office and manufacturing support environment with frequent interaction across procurement, supply chain, and operations teams.
• Top Skills: Professional communication, Microsoft Excel proficiency, data analysis, purchasing support, and attention to detail.
• Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
  

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.