Purchasing Supervisor

Ithaka Hospitality Partners, LLC; Montgomery (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Ithaka Hospitality Partners, LLC is seeking a Purchasing Supervisor to oversee daily Purchasing and Shipping/Receiving operations at Elevation Convening Center & Hotel in Montgomery, AL.

The role requires two years of progression in shipping/logistics, with a preferred associate degree. Strong leadership, guest service, and analytical skills are essential to drive procurement excellence and ethical standards.

Qualifications

• Two years of progressive experience in Shipping/Receiving/Logistics.
• Associate's degree in business or related field preferred.
• Excellent interpersonal, guest service, leadership, communication, analytical, and problem-solving skills.

Responsibilities

• Administer Purchasing and Shipping & Receiving operations.
• Review and approve all requisitions from other departments.
• Enter and verify Purchase Orders (ADACO and Non-ADACO) and forward to finance.
• Assist Food & Beverage with large-volume purchases.
• Support Controller with special projects when needed.
• Supervise Purchasing Department staff and daily requisition entry (ADACO).
• Provide training and development for team members.

Job description

Join Ithaka Hospitality Partners on an Exciting Journey!

Are you ready to be part of something extraordinary? Ithaka Hospitality Partners is seeking passionate and talented individuals to join our dynamic team at Elevation Convening Center & Hotel-a purpose-driven, sophisticated destination offering stunning views of downtown Montgomery, AL.

We are currently hiring for a Purchasing Supervisor, a vital role within our leadership team. This position offers the opportunity to shape and support a world-class hospitality experience from behind the scenes, ensuring excellence in every detail.

Position Summary:

As the Purchasing Supervisor, you will oversee the daily operations of our Purchasing Department, ensuring that all material and service requirements are met with precision and efficiency. Your responsibilities will include managing procurement processes while adhering to company policies and ethical standards, providing oversight to guarantee that all purchases align with our commitment to excellence.

If you are motivated, detail-oriented, and passionate about driving success in a vibrant hospitality setting, we would love to hear from you!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for the administration of Purchasing and Shipping & Receiving operations
• Ensure the justification and approval of all requisitions submitted by other company departments
• Verify and enter all Purchase Orders (both ADACO and Non ADACO) and submit to finance
• Assist Food & Beverage with large-volume purchases
• Assist Controller when deemed necessary with special projects
• Ensure the smooth operation of the Purchasing Department through supervision of staff (if applicable)
• Verify and enter all requisitions on a daily or timely basis into the ADACO system
• Serve as a role model for Team Members by demonstration of positive action, behavior, attendance, work ethic, and guest service
• Ensure compliance with companywide and Purchasing Department policies and procedures
• Protect the confidentiality of company business information
• Enforce ethical practices in all dealings with company suppliers; monitor subordinates and companies that pursue improper practices
• Prepare and present operational reports to Senior Management as requested
• Responsible for the training and development of Team Members for succession planning
• The hotel is a twenty-four-hour business that never closes; team members are expected to work as business demands dictate, in addition this position must be on-premises with no ability to work-from-home
• Provide exceptional customer service to all external and internal customers and communicate in a pleasant, friendly, and professional manner at all times
• Obtain competency in ADACO purchasing software as Property Administrator
• Ensure all delivered items are verified and defect free
• Supervise the rotation of all products using the (FIFO) First In First Out method
• Maintain a professional work environment with all members of staff
• Participate in and support all company training programs
• Maintain complete knowledge of the correct maintenance and use of equipment: use equipment only as intended
• Monitor and maintain cleanliness, sanitation, and organization of assigned work areas
• Attend designated meetings
• Foster and promote a cooperative working climate, maximizing productivity and employee morale

Education & Experience:

• Requires two (2) years progressive experience in Shipping/Receiving/Logistics
• Associate's degree in business or related field is preferred, unless otherwise waived, as based on determined experience and accomplishments
• Excellent interpersonal, guest service, leadership, communication, analytical, decision-making and problem-solving skills are required.
• Must be proficient in Microsoft Windows and Office, to include reporting tools such as Microsoft Excel, Word, and PowerPoint.

Working Conditions:

• Must be able to work on your feet for long periods of time.
• Fast paced movements are required to go from one part of the restaurant to another.
• Must be able to move, pull, carry, or lift at least 35 pounds.
• Occasionally kneel, bend, crouch and climb as required.
• Must be able to stand, walk, lift, bend and climb stairs for long periods of time.
• Must be able to bend, stoop, lift, reach, push, twist, walk, crouch, and squat.

We are a group of individuals who believe that the journey is just as important as the destination. That life is a string of experiences made to be enjoyed. That a company can have a soul, and that soul is more than the sum of its parts.

We are Ithaka. Our road is full of adventure and discovery.

Ithaka Hospitality Partners was founded as a premier partner in the hospitality management industry, focused on driving loyalty and creating enhanced experiences for our guests, team members, and owners.

We are committed to long-term partnerships between all stakeholders, creating a true alliance partnership unique in our industry. Through strong, enduring relationships with our partners, streamlined operations and the highest level of engagement, we deliver strategic and tactical methods to achieve overall profitability, guest satisfaction and employee loyalty.

We believe in serving our guests, team members, investors, owners, and partners with honesty, integrity and uncompromising quality. Ithaka boasts a high level of involvement with all aspects of hospitality management, and provides a clear vision with a commitment to bringing that vision to life. Our business acumen coupled with our deep understanding of the hospitality industry at a global level sets us apart.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.