Purchasing & Specifications Specialist IV - Honolulu, Oahu

Hawai`i State Judiciary; Honolulu (HI); On-site; USD 70,000 - 95,000; Full time

Job summary

Hawai`i State Judiciary seeks a Purchasing & Specifications Specialist IV to manage the full spectrum of governmental purchasing, standards and specifications development, and contracts procurement for commodities and services within the Judiciary's centralized program.

The role includes processing contracts for capital improvement construction and professional services, reviewing bids, and ensuring compliance with applicable procurement laws and policy across complex, high-stakes projects.

Qualifications

• Bachelor's degree from an accredited college or university required.
• Substitutions allowed: education may substitute for experience per policy described.

Responsibilities

• Perform full range of governmental purchasing, standards and specifications development, and contracts procurement for Judiciary programs.
• Review, process and procure contracts for capital improvement construction and professional services.
• Manage bidding processes, documentation, bonding, indemnification, and contract compliance.
• Respond to inquiries regarding the bidding process and maintain currency of specifications.

Education

Bachelor's degree

Job description

Recruitment Number 25-183JC, Purchasing & Specifications Specialist IV, SR-22, Honolulu. Independently performs the full range and variety of work in governmental purchasing, standards and specifications development, and contracts procurement work for commodities and services that are highly technical and complex for programs within the Judiciary's centralized purchasing program; performs technical work in reviewing, processing and procuring contracts for capital improvement construction and professional services; and performs other related duties as assigned.

Education Requirement: Bachelor's degree from an accredited college or university. Excess experience of the type and quality described below, or administrative, professional, technical or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Specialized Experience Requirement: Two and one-half (2-1/2) years of responsible professional experience in purchasing which: 1) involved working with users and vendors in identifying, clarifying and specifying requirements of products; 2) included drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability; and 3) showed an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.). Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

Applicants for Purchasing and Specifications Specialist IV must have one (1) year of experience comparable in nature and scope to the work of the next lower level in the Judiciary (Purchasing and Specifications Specialist III).

Substitutions Allowed:

1) Satisfactory completion of all academic requirements from an accredited college or university for a Bachelor's degree with a major in purchasing or a degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one-half (½) year of the required specialized experience.

2) Satisfactory completion of all academic requirements from an accredited university for a Master's degree in public or business administration may be substituted for one-half (½) year of the required specialized experience.

3) Satisfactory completion of all academic requirements from an accredited university for a Master's degree with a major in purchasing or a Master's degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one (1) year of the required specialized experience.

4) Satisfactory completion of all academic requirements for a degree in law (LLB, JD or equivalent) from an accredited school of law may be substituted for one-half (½) year of the required specialized experience.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.