Purchasing Specialist I - Data-Driven Procurement

Automatic Data Processing, Inc.; The Villages (FL); On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance (fully paid)

Dental and Vision Insurance

Retirement plans (401(a) and 457(b)

Flexible Spending accounts

Tuition Reimbursement

Paid Time Off

Public Service Loan Forgiveness-elig:

Scholarship/educational benefits

Job summary

The Villages Community Development Districts (The District) has an immediate full-time opportunity for a Financial Specialist I - Purchasing. Join a team focused on centralized procurement, data integrity, and transaction processing in a hospitality-driven community setting.

The role emphasizes clerical data input, requisition tracking, and collaboration with procurement teams to ensure proper documentation and compliance. Strong attention to detail and accurate data handling are essential.

Qualifications

• Associates Degree; introductory coursework or certificates in business administration, supply chain, or basic bookkeeping preferred.
• A minimum of 1–2 years of experience in data entry, administrative support, accounts payable, purchasing operations, or transactional record-keeping required.
• Prior experience operating standardized procurement and financial tracking software platforms is preferred.

Responsibilities

• Inputs purchase requests and change orders into centralized procurement software.
• Ensures all required documentation is attached to requisitions.
• Tracks requisitions through their lifecycle up to purchase orders.
• Logs discrepancies on requisitions for review.
• Receives vendor estimates and logs them in approved platforms.
• Reviews estimates for contractual compliance and accuracy.

Skills

Data entry

Administrative support

Purchasing operations

Transactional record-keeping

Customer service

Education

Associate degree

Business admin / supply chain coursework or certificates

Tools

Centralized procurement software

Microsoft Excel

Job description

The Villages Community Development Districts (The District) has an immediate full-time opportunity for a Financial Specialist I - Purchasing. Join a team focused on centralized procurement, data integrity, and transaction processing in a hospitality-driven community setting.

The role emphasizes clerical data input, requisition tracking, and collaboration with procurement teams to ensure proper documentation and compliance. Strong attention to detail and accurate data handling are essential.