Purchasing Specialist

Virginia's Community College System; Richmond (VA); Hybrid; USD 37,000 - 50,000; Part time

Job summary

Central Virginia Community College is seeking a Purchasing Specialist to manage procurement processes and support the College’s mission. The role supports the Business Office, develops procurement strategies, coordinates with the SSC, and helps ensure timely supplier payments.

You will work with faculty, staff, and suppliers, establish strong relationships, monitor invoices, and resolve issues. This position emphasizes teamwork, accuracy, and compliance with Virginia procurement rules; telework

Qualifications

• High school diploma or equivalent required.
• Working knowledge of government purchasing through eVA or equivalent platform.
• Excellent customer service skills, as well as excellent oral and written communication.
• Strong organizational skills and demonstrated ability to handle multiple tasks in a stressful environment.
• Effectively utilize Microsoft Excel.

Responsibilities

• Manage procurement processes and support SSC coordination for supplier selection and contracts.
• Develop and implement procurement strategies aligned with campus goals.
• Oversee procurement with Shared Services Center and ensure timely payment of invoices.
• Collaborate with faculty, staff, administrators and suppliers to address procurement needs and resolve issues.
• Promote the college professionally to internal and external stakeholders.

Skills

Customer service

Communication

Organizational skills

Multi-tasking

Microsoft Excel

eVA procurement

Education

High school diploma

Tools

AIS PeopleSoft

eVA

Job description

Working Title Purchasing Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 292W0103 Agency Central Virginia Community College Division Central Virginia Community College (Div) Work Location Lynchburg - 680 Hiring Range $18 - $24 per hour Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No

Monday through Friday, maximum of 29 hours per week or 1450 hours annually.

Sensitive Position No Job Description

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs.

The goal of the Purchasing Specialist is to play a pivotal role in managing our procurement processes and ensuring the efficient sourcing of goods and services for the campus community. The Purchasing Specialist will support and demonstrate Business Office efforts that fulfill the strategic goals of the College’s mission and service area. The Purchasing Specialist develops and implements procurement strategies in line with campus community goals. Oversees the procurement process in coordination with the Shared Services Center (SSC) pertaining to supplier selection utilizing mandatory contracts as necessary. The Purchasing Specialist will collaborate with various departments to understand their procurement needs and provide support and strategic solutions. Will work with suppliers to establish strong supplier relationships. The Purchasing Specialist will monitor and ensure timely payment of invoices in collaboration with the SSC. Collaborate with faculty, staff, administrators, and suppliers to respond to the needs of the campus community and proactively resolve issues in a timely manner using effective problem resolution skills. Must promote the college professionally to internal and external constituencies to support the College’s strategic goal and vision.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• High school diploma or equivalent certifications, education, training and/or experience is required.
• Working knowledge of the practices and procedures of governmental purchasing through eVA or another equivalent platform.
• Excellent customer service skills, as well as excellent oral and written communication.
• Strong organizational skills and demonstrated ability to handle multiple tasks in a stressful environment.
• Effectively utilize Microsoft Office with specific emphasis on Microsoft Excel.

Additional Considerations

• Experience in a higher education, business office setting.
• Experience with AIS PeopleSoft or equivalent accounting system.
• Working knowledge (with guidance) of system enhancements, software upgrades and project implementation.
• Virginia Contracting Officer/Associate Certification or equivalent.

Operation of a State Vehicle

No Supervises Employees No Required Travel

N/A

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155