Purchasing Specialist

Miller's Ale House; Orlando (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Miller’s Ale House is seeking a Purchasing Specialist who provides administrative, analytical, and operational support to the Supply Chain and Operations Excellence functions. The role maintains supplier, pricing, product specifications, contracts, and purchasing information, and supports the purchasing process through supplier/db management, RFPs, contracts, and pricing analyses.

Responsibilities include updating distributor databases, filing RFPs and contracts, tracking commitments and

Qualifications

• Advanced skill level in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Experience working in a restaurant environment is preferred.
• Strong written and verbal communication skills and ability to interact with all levels of the organization.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manages updates and maintains Miller’s Ale House distributor/supplier database with pricing updates, contracts, etc.
• Receives and maintains filing system for RFPs, contracts, agreements, specifications, etc.
• Assists in composing, tracking, and communicating product commitments/contract expirations, etc.
• Assists in updating and maintaining supplier product specification database.
• Assists with Ad hoc analysis projects (i.e.: pricing, audits).
• Assists the department with the composition of RFPs, purchasing agreements, new supplier general terms and conditions, and non-disclosure agreements.
• Maintains integrity of systems used by the Purchasing Department.
• Special projects as designated by the Chief Supply Chain Officer.
• Administrative support when required.

Skills

Microsoft Office

Restaurant experience

Communication

Time management

Education

Bachelor's degree in business or hospitality

Tools

Database management system

Job description

Work and Perks

The Purchasing Specialist provides critical administrative, analytical, and operational support to the Supply Chain and Operations Excellence functions, with responsibility for maintaining the accuracy and integrity of supplier, pricing, product specification, contract, and purchasing information. This role supports the purchasing process through supplier and database management, RFP and contract administration, pricing and audit analysis, tracking of product commitments and contract expirations, and preparation of purchasing-related documentation, while assisting with special projects and initiatives that support the Company’s purchasing strategy and operational objectives.

ESSENTIAL REQUIREMENTS & KEY RESPONSIBILITIES

• Manages updates and maintains Miller’s Ale House distributor/supplier database with pricing updates, contracts, etc.
• Receives and maintains filing system for soft and hard copies of RFPs, contracts, agreements, specifications, etc.
• Assists in composing, tracking, and communicating product commitments/contract expirations, etc.
• Assists in updating and maintaining supplier product specification database.
• Assists with Ad hoc analysis projects (i.e.: pricing, audits).
• Assists the department with the composition of RFPs, purchasing agreements, new supplier general terms and conditions, and non-disclosure agreements.
• Maintains integrity of systems used by the Purchasing Department.
• Special projects as designated by the Chief Supply Chain Officer.
• Administrative support when required.

Requirements and Qualifications

Required Skills, Education and Experience

• Advanced skill level in all Microsoft applications (Word, Excel, PowerPoint, etc.)
• 2+ years of restaurant experience preferred
• Bachelor’s degree with a major in business, hospitality, or related field or a combination of advanced education and work experience totaling a minimum of 3 years
• Proven experience working with a database management system preferred
• Knowledge of contracting and negotiating preferred
• Ability to manage multiple-changing priorities in a fast-paced environment
• Ability to interact with all levels of the organization
• Quality-centric approach toward detail orientation, problem-solving ability, verbal and written communication
• Ability to learn and retain information quickly