Purchasing Administrator

Pho Prime, LLC; Clermont (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Miller Pipeline is hiring a Purchasing Administrator to support the procurement department with daily operations, including ordering materials and coordinating supplier deliveries to ensure on‑time schedules. You will assist across the US with purchasing needs and maintain accurate PO records.

The role requires 1+ year of administrative experience, basic supply chain knowledge in construction, and strong MS Office skills. A detail‑oriented, communicative team player is essential for success.

Qualifications

• 1+ year administrative experience in a corporate environment.
• Basic knowledge of supply chain management in a construction environment.
• Excellent communication with all levels of the organization.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to build positive professional relationships.

Responsibilities

• Create purchase orders to meet employee and customer needs.
• Support procurement needs across the US.
• Request and research supplier quotes for best pricing and delivery.
• Roll out and support D365 for the buyer function.
• Review supplier acknowledgements for terms and conditions.
• Reconcile supplier receipts for correct pricing and quantities.
• Enter receiving data in AS400.
• Maintain and update purchase orders and open PO reports.
• Support national accounts (e.g., Lowe’s, Staples).
• Perform month and year-end closing activities.

Skills

Administrative experience

Supply chain basics

Microsoft Office

Communication skills

Detail oriented

Education

High school diploma or equivalent

Tools

AS400

Precoro

Job description

Schedule Full time

Job Type Permanent

Industry Energy oil and gas

Description

Do you want to help make a difference in building America’s infrastructure?

Since 1953, Miller Pipeline has been a leader in building and maintaining America’s infrastructure as a premier underground pipeline construction and repair contractor. Our workforce is made up of highly trained and skilled employees totaling over 5,000 with office locations in 23 states. While continually investing in gas infrastructure programs, Miller Pipeline’s revenues have continued to grow year over year.

Thinking about joining our team and building a career here? There is no better time than now!

At Miller Pipeline you will gain:

• Growth opportunities for career advancement ( Grow Here at Miller Pipeline)
• Competitive wages and industry-leading benefits
• A team-oriented atmosphere centered around our core values of Safety, Quality, Commitment, and Reputation ( Our Core Values )

We are seeking a Purchasing Administrator to assist our procurement department with daily operations. Duties include ordering materials and supplies, and following up with suppliers on shipments/delivering schedules to ensure on-time delivery.

Main Responsibilities

Ensure timely creation of purchase orders to meet employee/customer needs.

Support crews purchasing needs across the US.

Request & research Supplier quotes for best availability on products, pricing, and delivery (AS400 and Precoro).

Business champion for Buyer D365 rollout.

Review Supplier acknowledgements to ensure acceptable terms and conditions.

Collect and reconcile Supplier receipts ensuring correct product, qty, pricing, fees, etc.

Enter receiving data within AS400.

Maintain Purchase Order changes.

Manage the Open PO reports to ensure timely delivery & processing of invoices – Provide necessary actions when needed.

Provide National Account maintenance (Lowe’s, Office Depot, Amazon, Phoenix Innovate (One Point), Staples, etc.) as needed.

Perform month and year-end closing activities.

Create purchase orders/order requests.

Required Qualifications

1+ year administrative experience within corporate environment.

Basic knowledge of supply chain management in a construction environment.

Good organization of time and workspace, and close attention to detail.

Excellent communication with all levels of the organization.

Ability to build positive professional relationships.

Proficient, quick and comfortable with computer navigation and operations. Working knowledge of all Microsoft Office products (Word, Excel, Outlook, etc.).

High school diploma or equivalent.

Preferred Qualifications

1+ year purchasing-related experience in the construction industry.

Knowledge of AS400.

Experience with supply management software.