Purchasing Specialist

Smart Care Equipment Solutions; Oregon; Hybrid; USD 60,000 - 85,000; Full time

Job summary

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. The Purchasing Specialist will source materials, products, and services to support operations, working with suppliers to ensure quality, cost, and on-time delivery while keeping precise records.

Responsibilities include supplier evaluation, purchase orders, price negotiations, and cross-department coordination.

Qualifications

• High school diploma required; associate or bachelor's in business, supply chain, purchasing preferred.
• 2+ years purchasing, procurement, or related experience preferred.
• Strong negotiation, communication, and organizational skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proficiency with Excel; experience with ERP/purchasing systems.

Responsibilities

• Review purchase requests and determine purchasing requirements.
• Source and evaluate suppliers based on price, quality, availability, and service.
• Negotiate pricing, payment terms, and delivery schedules.
• Prepare and issue purchase orders; monitor orders for timely delivery.
• Maintain purchasing, pricing, supplier, and inventory records.
• Resolve discrepancies with invoices, POs, shipments, pricing, and product quality.
• Identify cost-saving opportunities and process improvements.
• Coordinate with receiving, inventory, accounting, production and other departments.
• Assist with contract, bid, and vendor-management activities as needed.

Skills

Negotiation

Communication

Organizational skills

Attention to detail

Multi-priority management

Data analysis

Problem-solving

Education

High school diploma

Associate or Bachelor’s in business, supply chain, purchasing

Tools

Microsoft Excel

ERP/procurement software

Job description

Position Summary

The Purchasing Specialist is responsible for sourcing and purchasing materials, products, equipment, and services needed to support company operations. This position works closely with suppliers, internal departments, and management to ensure purchases are made at the right quality, cost, and time while maintaining accurate purchasing records.

Key Responsibilities

Review purchase requests and determine purchasing requirements. Source and evaluate suppliers based on price, quality, availability, and service. Request and compare supplier quotations. Negotiate pricing, payment terms, delivery schedules, and other purchasing conditions. Prepare and issue purchase orders. Monitor orders and follow up with suppliers to ensure timely delivery. Maintain accurate purchasing, pricing, supplier, and inventory records. Resolve discrepancies involving invoices, purchase orders, shipments, pricing, and product quality. Develop and maintain positive relationships with suppliers. Identify cost-saving and process-improvement opportunities. Coordinate with receiving, inventory, accounting, production, and other departments. Monitor inventory levels and assist with purchasing forecasts and planning. Ensure purchases comply with company policies and approved supplier requirements. Research new suppliers and alternative products when appropriate. Prepare purchasing reports and provide information regarding costs, orders, and supplier performance. Assist with contract, bid, and vendor-management activities as needed.

Qualifications

High school diploma or equivalent required; associate or bachelor's degree in business, supply chain, purchasing, or a related field preferred. 2+ years of purchasing, procurement, supply chain, or related experience preferred. Strong negotiation, communication, and organizational skills. Excellent attention to detail and ability to manage multiple priorities. Proficiency with Microsoft Office, particularly Excel. Experience with ERP, purchasing, or inventory-management systems preferred. Ability to analyze pricing, quotes, and purchasing data. Strong problem-solving and decision-making abilities.

Preferred Skills

Vendor and supplier management, Purchase order management, Cost analysis and negotiation, Inventory management, Contract and quote review, Data entry and recordkeeping, Microsoft Excel, ERP/procurement software, Excellent written and verbal communication, Ability to work independently and collaboratively.

Physical/Work Requirements

Primarily office-based, with occasional interaction with warehouse, receiving, production, or supplier locations as applicable. Ability to work in a fast-paced environment and meet deadlines. May occasionally require extended hours to address urgent purchasing or supply issues.

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [e-mail]. Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Our strong reputation and leading customer service stems from our high-quality technician base, breadth of services and quick response times. We are OEM-agnostic with the ability to service more than 10,000 types of equipment – giving you a valuable, single source provider to all your kitchen and refrigeration equipment needs. As we continue to build upon our foundation of world class technicians and national coverage, it is centered around how to better serve our broad range of customers – from grocery to restaurants, from corporate dining to hospitality, from large entertainment venues to higher education, from cold storage to convenience stores, from healthcare to casinos.